Proposals Coordinator

4 weeks ago

Edmonton, Canada PTW Energy Services Ltd. Full time

PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services. Our network extends across Canada. We have workforce of talented people proud of the safe and reliable work we perform for our customers every day. We create and deliver innovative industrial solutions to customers in the agricultural, mining, oil and gas, petrochemical, pulp and paper, nuclear, and renewable energy industries.

PTW is hiring a **_Proposals Coordinator _**to support the estimating department in either **Calgary or Edmonton, AB** We're looking for qualities like strong organizational skills, detail oriented, flexible, team focused and self-motivated. **_If this sounds like you, we want to hear from you_**

**A DAY IN THE LIFE**
- Leads in the development of proposals and participates in the overall strategy as directed by the Estimating Manager.
- Works with Estimating Manager and Business Development to ensure client proposal requirements are acknowledged, completed and submitted.
- Attend meetings and leads the proposal process and other contributors during proposal development.
- Extracts client forms from the RFQ documents fills in all known information.
- Compile and format the proposal documents and assists with document control.
- Distribute proposal materials and coordinate/expedite responses from internal and external members of estimating teams.
- Work directly with clients through the proposal life cycle to provide accurate on time information.
- Work with vendors to acquire pricing and proposals for various disciplines.
- Track the flow and status of all proposal documents.
- Taking and distributing meeting minutes and prepare meeting materials as needed. Maintain action register and update proposal log as required.
- Assists with reviewing client’s terms and conditions (T&C), compiling rate sheets, bid forms (technical and commercial), technical clarifications, resumes, and execution plans.
- Provide proofreading and editing as required.

**EXPERIENCE REQUIREMENTS**

In this role, we count on you to be a proactive, highly organized individual with the ability to handle multiple projects at one time. Our team maintains a high level of accuracy, professionalism, and trust with a focus on teamwork.
- 2 to 4 year’s experience in a similar role of bid coordination or estimating experience.
- Experience in assisting and developing the execution of proposals.
- Strong written and verbal communication skills.
- Proficient knowledge of Microsoft Office.
- Exceptional time management skills with the ability to prioritize and execute tasks quickly.
- Outstanding customer service skills are essential.

**A Rewarding and Inclusive Place to Work**:
Shaped through our core values of Passion, Care and Excellence, PTW Energy Services takes great pride in fostering a positive and supportive environment for all employees and we are dedicated to the growth and success of our team members. We offer opportunities for learning, development and advancement, and strive to be an employer of choice. We have developed core programs to recognize and empower employees who exhibit our values. This has been achieved through our Quarterly Employee Appreciation Awards and Safety Rewards Programs.

**OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION

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