Administrative and Programs Coordinator

5 days ago


Regina, Canada Hughes Recruitment Full time

**Hughes Recruitment** is pleased to present an exciting opportunity on behalf of our client.

**Role**:Administrative and Programs Coordinator

**Location**:Regina, SK

**OUR CLIENT**

Our client is a non-profit, regulatory body that exists to ensure the proficiency and competency of its members for the public, and to promote and increase knowledge related to the regulated professions in Saskatchewan.

**THE OPPORTUNITY**

Our client is looking for a dedicated and skilled Administrative and Programs Coordinator who will report to the Executive Assistant to the CEO. You will provide high quality and timely, confidential support to the Executive Assistant along with other team members.

You will be adept and proactive in completing general administrative and project coordination tasks and supporting colleagues in key functional. This includes a wide range of activities including preparing for meetings, and events, connecting with our patrons to share information and helping manage payments and inquiries. You will illustrate a great attention to detail when updating data bases, preparing reports, and filing confidential information.

Your interest and ability to support the team in helping to research, coordinate and develop programs and initiatives will highlight your drive and motivation. You will be excited to be involved with organizing and facilitating panels, task force meetings, planning regional business and international tours, partnership opportunities, and the exploration of new programs and strategies. This opportunity will provide a wide-ranging experience with our client that will only enrich your career path.

**KEY RESPONSIBILITIES**

As the Administrative and Programs Coordinator, you will:
General Administration, Coordination and Logistics:

- Support the Executive Assistant in all areas of administrative and project coordination tasks.
- Assist in event specific duties as required.
- Update required data bases and prepare reports.
- File and maintain confidential information.
- Occasionally takes on reception duties.
- Manages role specific administrative tasks.
- Connect with patrons to share information and to follow up on payments and inquiries.

Program Development and Coordination:

- Research, coordinate and develop programs and initiatives.
- Organize and coordinate all logistics associated with panels, task force meetings, regional business tours, partnership opportunities, etc.
- With the CEO, identify, recommend and develop opportunities and business cases for new initiatives and projects that support client goals.
- Prepare summary reports from panels, committees, etc.
- Edit communications targeted at external and internal audiences.
- Provide an array of project coordination responsibilities including summary updates/reports on progress, timelines, objectives, and follow up on meeting action points.
- Continuously explore the identification of new programs and strategies.
- Prepare and review correspondence to all stakeholders.
- Liaise with key external members and stakeholders.
- Support and coordinate other special projects/events as assigned.

**QUALIFICATIONS**

As the Administrative and Programs Coordinator, you will bring:

- Recognized post-secondary training in business administration, or equivalent combination of experience and education.
- 2 - 4 years of administrative and program coordination experience with a preference of experience in membership relations.
- Ability and experience in preparing reports, presentations, and business correspondence, taking and recording meeting minutes, editing and proofreading documents.
- Technology skills in Microsoft Office 365, CRMs, remote systems such as Zoom, Teams, etc.
- Awareness and knowledge of issues affecting the business community and familiarity with membership-based organizations is an asset.
- Excellent interpersonal and superior communication skills to connect with and to work collaboratively with internal and external networks.
- Strong organizational and planning skills.
- Thrive in a fast-paced environment with the capacity to manage multiple projects simultaneously.
- Work well independently as well as collaboratively in a team environment.
- Require strong attention to detail and accuracy.
- May require long hours sitting and using standard office equipment.
- Some stress associated with managing high workloads, prioritizing work, and working in a fast paced and ever
- changing environment.
- Some travel to events and meetings.
- Require a clear criminal record check.
- Require a clean Class V Drivers abstract.

**ABOUT HUGHES RECRUITMENT INC.**

Your next career move could be the catalyst for something exceptional Let us help you make that connection.



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