Project and Administrative Coordinator

2 weeks ago

North York, Canada Girl Guides of Canada-Guides du Canada Full time

Girl Guides of Canada-Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls.

Girl Guides of Canada is actively seeking a Project and Administrative Coordinator - Finance.

**Hybrid work arrangement 180 Duncan Mill Road, Toronto.**

**About This Opportunity**:
Reporting to the Chief Financial Officer, the Project and Administrative Coordinator will support the Chief Financial Officer and the Finance Department management team more broadly. The Finance Department is a team approximately 40 individuals responsible for the financial accounting and reporting of multiple organizations within Girl Guides Canada, including the national operations, provincial councils,and thousands of smaller components across Canada.

**In this role, key responsibilities will include**:

- All aspects of senior level administrative support including managing flow of communications, document preparation (presentation materials, memos), meetings management (scheduling meetings, preparing agendas, tracking tasks, preparing minutes), proactively managing communications and inquiries, and records management.
- Supporting functioning of two finance related committees - Audit & Finance Committee of the Board of Directors and the Provincial Treasurers Committee
- Project management support for the finance team including development of tools to plan, monitor and report on multiple finance projects.
- Coordination with various stakeholder groups including volunteer operational and governance committees.
- Working collaboratively with colleagues to solve issues and develop ideas for process improvement.
- Responsible for special projects from time to time as they arise.
- Post-secondary education in Business Administration, Project Management, or related field, including specific training in project management.
- 4+ years of experience, including supporting a senior leader.
- Excellent verbal communication skills combined with strong listening and interpersonal skills, resourcefulness, critical thinking, and attention to detail.
- Excellent management and organization skills including demonstrated ability to manage multiple tasks or projects.
- Experience in project management, including development project plans, monitoring progress, risks and costs and preparing dashboards.
- Self-starter with experience working under pressure and tight deadlines.
- Advanced proficiency with Office 365 (Word, Excel, PowerPoint, OneNote, Teams, SharePoint, and Outlook) and are a quick learner of new technology platforms.

**Additional Assets**:

- Experience working in a non-profit, charitable, or volunteer environment.
- Understanding of finance department related activities
- Knowledge of/experience with Guiding.
- French language skills/fluency (and any other language spoken in Canada)

**Logistics**:

- Occasional evening and weekend work is required, based on timing of periodic stakeholder meetings

**Benefits**:
**What’s in it for you?**
- We offer generous health benefits (Health, dental, vision, Health Service Spending Account).
- Eligible to join the pension plan after 12 months.
- Paid time off.
- Collaborative hybrid/remote work environment.
- Fun and friendly work environment and work-life balance.

**Salary commencing at: $49,314**

*Salary based on location, Greater Toronto Area

This position will remain open until filled. Interviews will be conducted on a rolling basis.

**Job Types**: Full-time, Permanent

**Salary**: $49,314.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- North York, ON M3B 3K9: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- project management: 3 years (preferred)
- Administrative support: 1 year (preferred)
- working with volunteers: 1 year (preferred)

Work Location: In person

Expected start date: 2024-04-01

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