Chief Administrative Officer, Cao

1 month ago

Campbell River, Canada Wei Wai Kum First Nation Full time

**Overall Purpose**: The Chief Administrative Officer is the person designated by the Band Council to serve the Wei Wai Kum Membership and is responsible for the effective management and administration of the Band Office, staff and all Band programs and services. The CAO is responsible for developing, implementing and monitoring the Nation’s human resource strategy, ensuring all the necessary structures, systems and supports are in place to complete Council’s annual goals and objectives.

**Overall**

**Responsibilities**: The Chief Administrative Officer, reporting directly day to day to the Chief Councillor (on behalf of Council as whole) has the following overall responsibilities to Wei Wai Kum First Nation:

- Responsible for implementation of policies and procedures approved by Council
- Provides input on strategic planning
- Develops and implements operational work plans
- Oversees and is responsible for the effective and efficient operational, and human resource management of the Wei Wai Kum administration.
- Work with Chief Financial Officer to ensure proper financial management and reporting of operational budgets, programs and services.
- Work with Treaty Administrative Officer to coordinate and collaborate on initiatives that align treaty negotiation priorities with ongoing Band administrative operations.
- Work with Economic Development Officer to organize staff supports and align economic initiatives with other operational activities.
- Work with Chief Councillor and Administrative Assistants to ensure Council objectives, and decisions are executed.

**Specific Duties and Responsibilities**
- Ensures development of, recommends, monitors and controls operational plans (annual and multi-year) by understanding and implementing Council’s strategic plan direction and all goals and objectives set by Council;
- Work with the CFO to draft budgets based on Council priorities, operational workplans and funding agreement requirements;
- Ensures timely monthly administrative reporting to Council that includes updates for all departments and identification and recommendations for critical issues.
- Researches and secures additional funding that support Council’s strategic objectives and goals;
- Provide Information to and support the Chief Financial Officer in completing, financial projections, budgetary, and financial reporting needs;
- In conjunction with Council and Membership, implements the Comprehensive Community Plan that includes the following components:

- Strategic planning
- Operations and business management
- Land use and economic development
- Social and education programs
- Revenues and resources
- Public works and emergency services
- Provides advice and information to Council and Members when required;
- Implements Council decisions in a prompt and effective manner;
- Completes reporting requirements to other government departments and agencies;
- Develops and maintains working relationships with other government agencies;
- Develops and maintains working relationships with community members;
- Develops and maintains working relationships with affiliated Indigenous organizations and other stakeholders;
- Develops and maintains a records and archive system;
- As needed, recommends to Council revisions to policies and procedures for approval;
- Supervises, directs, coaches, supports and evaluates staff according to approved Wei Wai Kum policies and all applicable labour laws;
- Hires, disciplines and terminates staff in accordance with approved Wei Wai Kum policies and procedures and applicable labour laws;
- Provides staff orientation, training and development;
- Preforms other duties as required, such as:

- Dispute resolution,
- Crisis management,
- Advocacy,
- Systems maintenance, and
- On call response.

**Knowledge, Skills and Abilities Required**:
**Education and Skills**:

- Post-secondary education related to organizational administration and management.
- Minimum of 10 years of management experience, supervising a minimum of 5 employees.
- Familiarity with general financial principles; budgeting.
- Knowledge and experience with Human resources management.
- Knowledge and experience with program management and delivery; knowledge of the programs, regulations and procedures of ISC related to Band funding arrangements.
- Understanding of relevant legislation, policies and procedures including the Indian Act.
- Understanding of the roles and responsibilities of governing bodies (Councils, Boards, etc.)
- Experience in sourcing funding and ability to write effective proposals.
- Superior interpersonal and communication skills, both verbal and written; good social skills to be able to maintain good relations with Band members and other stakeholders.
- Team leadership and management skills; strategic planning skills.
- Analytical, problem solving, decision-making, and negotiating skills.
- Effective public relations and public speaking skills.
- Decisive and willing to take an unp

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