Contracts Specialist

6 months ago

Ottawa, Canada Nasittuq Corporation Full time

**_Join Nasittuq for a unique and rewarding experience_**

**Nasittuq provides Operation & Maintenance services for the North Warning System (NWS). The NWS is a joint Canada and United States early-warning radar system with 47 sites located in Northern Canada; a Control Centre and Support Centre located in North Bay, ON and a Contract Management Office located in Ottawa, ON.**

**SCOPE**:
The Contracts Specialist is responsible for ensuring compliance with the Corporate Contracting policies and procedures when procuring goods and services through the Request for Proposal and Request for Quotation process.

This is a full time, permanent role at our office in Ottawa, ON, participating in our Hybrid work model with a minimum of 2 days a week required in office.

**RESPONSIBILITIES**:

- Liaises with requisitioning department to gather background information and determine whether requirements are to be satisfied by issuing Request for Proposals/Request for Quotation or via existing Contract Agreements.
- Provides assistance to Company personnel in developing service, equipment and material specifications and standards.
- Notifies Inuit Organizations of potential work.
- Prepares and distributes Requests for Proposals/Quotations.
- Receives and ensures analysis of bidders’ proposals/quotations are based on evaluation criteria.
- Drafts Contract, obtains the necessary internal approvals, and issues Contract(s) for signing.
- Negotiates Contract agreement with contractor(s) and vendor(s).
- Prepares and reviews proposals for submission to PWGSC for approval.
- Liaises with contractors and vendors to resolve/clarify Contractual issues or concerns.
- Maintains a file on contractors, vendors, quotations and Contracts to ensure a proper audit trail.
- Coordinate the planning of contract renewals, extensions and amendments.
- Reviews and negotiates various building leases, Standing Offer Agreements, etc.
- Performs other duties assigned by a higher authority, which are unplanned or of a transient nature that may include trips to or working at the Northern sites.

**QUALIFICATIONS**:
**EDUCATION**:A degree in Business Administration or related field is preferable. An equivalent combination of education and directly related experience may be considered.

**KNOWLEDGE OF**:Procurement,** **Contract Law principles, Merx, Government of Canada contracting policies, and Aboriginal Land Claim Settlements

**COMPETENCIES / SKILLS AND ABILITIES**:

- Effective interpersonal and communication skills, both written and verbal;
- Demonstrated proficiency in analytical and negotiating skills;
- Demonstrated ability to problem solve under deadline pressures and competing priorities.
- Proficient computer and technology interface skills
- Capacity to function purposefully and efficiently in deadline-driven situations
- Regularly exercise sound judgment and problem-solving skills
- Interact effectively with a diverse group of professional backgrounds and personalities
- Maintain a flexible, collaborative, and positive work environment at all times
- Understand and follow rules, policies, and procedures
- Able to follow directions from a supervisor, work productively, and stay engaged with a minimum amount of oversight
- Excellent written and verbal communication preferred

**APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.**

IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.
- Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation._

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