Shared Services Administrator

5 months ago

Halifax, Canada Content Bloom Full time

We are currently looking for an Administrator - Shared Services to support our global Shared Services (Finance, Operations, and HR) department.

Qualifications - What you need to get the job:

- 3+ year of related administrative experience
- Excellent interpersonal skills with the ability to work virtually (with Slack and Zoom)
- Strong organizational skills
- Self-starter, responsible, reliable - demonstrate the ability to manage deadlines and see tasks through to completion
- Excellent verbal and written communication
- Commitment to discretion and confidentiality
- Strong technical abilities - Dropbox, Google Admin, BambooHR, WordPress, or similar
- Experience with HR and/or Finance
- Canadian Citizenship or authorization to work within Canada
- Driver’s license and access to transportation
- Passion for what you do (This is not optional)

Life at Content Bloom - What you’ll do once you get the job (after you celebrate):

- Ownership of recruiting efforts, including reviewing and scheduling interviews
- Triaging HR-related requests and enquiries
- Maintain employee records via the HRIS
- Maintain HR- related files
- Coordinate student recruiting programs
- Assist with meetings, including scheduling, organizing
- Record meeting minutes / notes
- File company expense reports
- Assist the finance team with basic bookkeeping and reporting, as well as payroll
- HR Monthly reporting
- Assist with office improvements
- Maintain office equipment and supplies
- Occasional errands (Canada Post, critical office supplies, groceries)
- Sort/distribute mail and maintain electronic copies
- Prepare letters, spreadsheets, and presentations
- Assist Company Directors as needed
- Assist with travel arrangements as needed
- Other clerical or office tasks as assigned

What will get you bonus points:

- A sense of humour
- No fear of dogs (semi-mandatory)
- Board games you don’t mind occasionally sharing with the team
- A resume that tells a story - show us don't tell us why you're awesome
- Willingness to pitch in and wear different hats occasionally (figuratively, and maybe literally)

Additional perks (beyond loving your new job):

- Office dogs
- Flexible hours and generous time off
- Annual bonuses and raises based on performance
- Full health benefits from day 1
- RRSP Matching Program
- Travel opportunities
- A variety of comfortable working spaces
- Exciting social events
- Hilarious co-workers
- Excellent office-supplied coffee, drinks, snacks, and espresso

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