Office Administrator

3 weeks ago

Halifax, Canada Saab Inc. Full time

The Office Administrator within Country Office Canada is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, travel bookings, expense claims, shipping and receiving, ordering of office supplies and stationery and basic executive assistance duties.

Your Role
- Greet visitors at the Head Office
- Maintain visitor log with a high level of accuracy
- Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
- Coordination of travel arrangements
- Overall management of office calendars
- Coordination and scheduling of meetings
- Process and track expense reimbursements
- Maintaining and updating contacts lists
- Inventory and ordering of office supplies
- Administrative support to Saab events and activities in Canada
- Provide backup support to others as needed
- Assist with management of contract documentation
- Assist with additional projects and other duties as required
- Work in alignment with Saab’s policies and directives.

Your Profile
- High School diploma or equivalent experience is required. An Associate Degree in related business field is preferred.
- 3-5 years of experience as an administrative support or receptionist in a professional environment
- Self-starter and self-directed with the ability to think creatively for efficiency and process improvement
- Ability to multi-task, balancing a number of tasks efficiently
- Excellent customer service skills with positive and helpful demeanor
- Exceptional verbal and written communication skills while knowing your audience
- Punctuality and dependability
- Excellent teamwork skills
- Organizational skills and project coordination experience with attention to detail

You will report to Head of Country Office for all matters.

What you will be part of

Behind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive troubleshooters. Those who share deep knowledge and those who explore sky-high. And everyone in between.

Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 22,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here

  • Office Administrative Assistant

    2 weeks ago

    Halifax, Canada Office of the Worker Counsellor Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 35 hours per week - Education: - Expérience: **Education**: - Other trades certificate or diploma - or equivalent experience **Work setting**: - Associations and non profit organizations **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow...

  • Office Administrator

    3 weeks ago

    Halifax, Canada WSP Global Inc. Full time

    We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for the Materials group out of our Troop, Dartmouth office. As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You...

  • Office Administrator

    1 week ago

    Halifax, Canada Pleasant Street Real Estate Incorporated Full time

    Job Title: Office Administrator Job Summary: Tasks - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and...

  • Office Administrator

    4 weeks ago

    Halifax, Canada Natural Forces Services Full time

    **Employment Opportunity Natural Forces** **Office Administrator**: - _________________________________ Natural Forces is a leading Canadian clean energy developer that delivers projects in partnership with Indigenous Communities and Nations, CEDCs, Municipalities and other local communities across Canada, Ireland and France. Natural Forces is an asset...

  • Office Administrator

    1 week ago

    Halifax, Canada The Salvation Army Full time

    The Office Administrator performs general office and administrative duties for DHQ. The incumbent also performs a variety of business-related tasks. **KEY RESPONSIBILITIES**: **Property**: - Track mileage and schedule appointments for fleet program vehicles (oil changes, tire changes, etc.). - Coordinate with Halifax West (Spryfield location)...

  • Office Administrator

    5 days ago

    Halifax, Canada The Salvation Army in Canada Full time

    **About the Position** The Office Administrator performs general office and administrative duties for DHQ. The incumbent also performs a variety of business-related tasks. **KEY RESPONSIBILITIES**: **Property** - Track mileage and schedule appointments for fleet program vehicles (oil changes, tire changes, etc.). - Coordinate with Halifax West (Spryfield...

  • Office Administrator

    4 weeks ago

    Halifax, Canada Daifuku Co Full time

    As the Office Administrator, you will play a vital role in ensuring the smooth operation of our office resulting in our overall success. You will provide in-house administrative support to the owner as well as assisting field personnel. Primary Responsibilities - Oversee and manage all administrative and clerical tasks in the office. - Assist in the hiring...

  • Office Administrator

    2 weeks ago

    Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Office Administrator** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Office Administrator to assist in running the reception area at our clinic. **Key Responsibilities**: - Answer and transfer...

  • Office Administrator

    3 weeks ago

    Halifax, Canada DORA Construction Full time

    Are you looking for a rewarding career with a dynamic builder with proud Atlantic Canadian roots, a purposedriven culture, and an unwavering commitment to exceeding client expectations and having positive community impact? DORA Construction is looking for you! Why choose DORA Construction to build your career? 1. Make an Impact in Local Communities with...

  • Administrative Officer

    2 weeks ago

    Halifax, Canada Enerca Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    1 week ago

    Halifax, Canada HeyCareer Professional Halifax Full time

    Job Description: Administrative Officer **Company Operating Name** HeyCareer Professional Halifax is a career coaching & counseling platform, which provides recruitment solutions for businesses and helps young professionals to enhance their personal brand. We specialize in orienting fresh graduates on their first step after graduation, so they can pursue a...

  • Administrative Officer

    3 weeks ago

    Halifax, Canada Enerca Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Office Administrator

    2 weeks ago

    Halifax, Canada Peter Brouwer Real Estate Full time

    The office coordinator is responsible for maintaining all back end administration, client contact, coordination, and more. Team Brouwer is a close knit, ever adapting real estate team that is comprised of Peter Brouwer, founder and listing specialist, Dave Lalonde, buyer's specialist, Geoff Howard, marketing and listings coordinator and the Office...

  • Administrative Officer

    4 weeks ago

    Halifax, Canada Promising International Education Group Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Administrative Officer

    3 weeks ago

    Halifax, Canada 3323061 Nova Scotia Limited Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    2 weeks ago

    Halifax, Canada Atlantic Summit Immigration Consulting Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    2 weeks ago

    Halifax, Canada JFJ Construction LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Work setting**: - Construction company - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...

  • Administrative Officer

    3 weeks ago

    Halifax, Canada Pine House Restaurant & Pine House Grocery Store Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...

  • Administrative Officer

    7 days ago

    Halifax, Canada Pine House Grocery Store Full time

    Education: - Expérience: - **Education**: - College/CEGEP - ** Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Administrative Officer

    2 weeks ago

    Halifax, Canada Promising International Education Group Full time

    Education: - Expérience: - **Education**: - College/CEGEP - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the...