Administrative Assistant

4 weeks ago


Thunder Bay, Canada Whitesand First Nation Full time

**Job Title**:Administrative Assistant

**Department**:Education

**Reports to**:Education Director

**Location**:Thunder Bay

**Duration**:Fulltime

**Job Overview**:
As part of the Whitesand First Nation Thunder Bay team, the Administrative Assistant acts as the initial point of contact for agencies, businesses, clients and community members and plays a key role in ensuring the smooth operation of the office.

**Job Role Specifications**:

- Greets visitors,
- Answers phones,
- Data entry,
- Collect information for reports,
- Provide support in updating and maintaining policies,
- Take minutes and/ or prepare meeting summaries,
- Assist in preparation of Human Resource contracts,
- Prepare correspondence,
- Responsible for petty cash,
- Send invoices and collect receipts,
- Ordering and monitoring supplies,
- Running errands,
- Assist with projects and events,
- Attend mandatory staff and team meetings,
- Provide coverage for other staff as required.

**Qualifications and Educational Requirements**:

- Demonstrated ability to work with others in a positive, nonjudgmental manner,
- Excellent oral and written communication skills,
- Training and Proficiency in Microsoft programs such as Word, Outlook and Excel

**Conditions of Employment**:

- Sign and maintain and oath of confidentiality,
- Possess a valid Class G Ontario Driver’s license,
- Employment is conditional upon the successful results of a Vulnerable Criminal Record check to be submitted prior to start of employment.
- Occasional travel to Whitesand First Nation

**Job Types**: Full-time, Permanent

**Salary**: $1.00-$2.00 per hour

Expected hours: 35 per week

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- office administrative: 3 years (required)

Work Location: In person

Application deadline: 2024-03-04
Expected start date: 2024-03-18



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