Administrative Assistant
4 weeks ago
**Job Title**:Administrative Assistant
**Department**:Education
**Reports to**:Education Director
**Location**:Thunder Bay
**Duration**:Fulltime
**Job Overview**:
As part of the Whitesand First Nation Thunder Bay team, the Administrative Assistant acts as the initial point of contact for agencies, businesses, clients and community members and plays a key role in ensuring the smooth operation of the office.
**Job Role Specifications**:
- Greets visitors,
- Answers phones,
- Data entry,
- Collect information for reports,
- Provide support in updating and maintaining policies,
- Take minutes and/ or prepare meeting summaries,
- Assist in preparation of Human Resource contracts,
- Prepare correspondence,
- Responsible for petty cash,
- Send invoices and collect receipts,
- Ordering and monitoring supplies,
- Running errands,
- Assist with projects and events,
- Attend mandatory staff and team meetings,
- Provide coverage for other staff as required.
**Qualifications and Educational Requirements**:
- Demonstrated ability to work with others in a positive, nonjudgmental manner,
- Excellent oral and written communication skills,
- Training and Proficiency in Microsoft programs such as Word, Outlook and Excel
**Conditions of Employment**:
- Sign and maintain and oath of confidentiality,
- Possess a valid Class G Ontario Driver’s license,
- Employment is conditional upon the successful results of a Vulnerable Criminal Record check to be submitted prior to start of employment.
- Occasional travel to Whitesand First Nation
**Job Types**: Full-time, Permanent
**Salary**: $1.00-$2.00 per hour
Expected hours: 35 per week
**Benefits**:
- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- office administrative: 3 years (required)
Work Location: In person
Application deadline: 2024-03-04
Expected start date: 2024-03-18
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