Finance Assistant

1 month ago

Kingston, Canada Queen's University Full time

Finance Assistant

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Reporting to the McDonald Institute Finance Officer, the Financial Assistant will provide support to the McDonald Institute’s Principle Investigator, staff, researchers and graduate students by assisting in the delivery, coordination, development and implementation of administrative and financial processes and functions. The Financial Assistant will provide timely, efficient delivery of financial and other administrative support.

The McDonald Institute administrative team supports an inclusive and working environment. Staff are nimble, collaborative, and work closely together to support the national astroparticle physics community. This position provides some flexibility in the distribution of full-time working hours. The Institute also supports caregiver and accessibility assistance when attending work-related conferences. Staff are offered professional development training to advance their skills in support of the Institute’s mandates. The Institute’s administrative team received the 2019 Queen’s University Special Recognition Staff Award (Team category) for their service and outstanding capabilities.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Draft, submit and track purchase orders via the Queen's AcQuire system according to the rules and regulations of granting agencies.
- Obtain quotes from suppliers and ensure orders are accurate and complete so supplies are received in a timely manner.
- Under the direction of the Finance Officer and the Managing Director, manage research accounts including monitoring, reconciling, and auditing accounts and allocations of funds.
- Perform other financial accounting duties such as processing transactions, paying bills, reconciling purchase cards, online journals and deposits and cheque requisitions.
- Work directly with researchers to provide financial summaries required to resolve any account discrepancies, while referring complex situations to the Finance Officer.
- Manage records and information storage and processing of both electronic and hard copy records of all transactions.
- Gather and organize data, verify accuracy, and allow for efficient access when required. Distribution may be in the form of reports, documents or lists.
- Advise faculty, staff and visitors on the preparation of ERS claims for travel and arrange for reimbursement.
- Prepare correspondence, data management, information distribution, and liaison activities.
- Perform administrative support duties such as screening phone calls, initiating and drafting correspondence, and assisting in preparation of reports.
- Provide information and direction to other staff, students and outside parties. Respond to inquiries using research to determine answers if necessary, and/or redirect questions to the appropriate individual/department.
- Undertake other duties, as delegated by the Finance Officer, in support of the McDonald Institute.

**REQUIRED QUALIFICATIONS**:

- Three-year post-secondary degree in relevant field, preferably accounting.
- Several years of relevant work experience
- Knowledge of university structure, policies and procedures, including Queen's computing/financial/administrate system is considered an asset.
- Knowledge of PeopleSoft system is considered an asset.
- Ability to provide guidance and work direction.
- Consideration will be given to an equivalent combination of education and experience.

**SPECIAL SKILLS**:

- Office and computer skills including advanced knowledge of word processing software and familiarity with spreadsheet and database programs.
- Ability to learn new software packages as required.
- Analytical skills in order to make the most of financial information at hand.
- Organizational and time-management skills. Ability to focus in spite of many different duties and frequent interruptions.
- Flexibility to share workload and work well in a team environment.

**DECISION MAKING**:

- Make recommendations to the Finance Officer on best practices regarding the handling of financial data.
- Prioritize work and time and decide which task is the most important among several to maintain deadlines.
- Advise researchers, staff and students regarding expenditures, best methods for handling expenses, and prepare reports as requested.
- Determine appropriate use of PeopleSoft to track and report data for individual accounts.
- Provide information to students, researchers and staff and others who require assistance or data.
- Determine best way to present answer and decide whether question shoul

  • Finance Assistant

    5 days ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Finance & Property Management Assistant

    2 months ago

    Kingston, Canada Kingston & Frontenac Housing Corporation Full time

    **KINGSTON & FRONTENAC HOUSING CORPORATION** **External Posting** **Finance & Property Management Assistant** KFHC is searching for a full-time Finance & Property Management Assistant. This position will report to the Finance & Administration Department in addition to supporting the Property Management Department. The position is unionized and is...

  • Finance Manager

    1 month ago

    Kingston, Canada The Better Together Group Full time

    Are you a finance professional with a passion for driving business performance? Looking to join a financially stable organization in a growing industry? Do you thrive in a collaborative and innovative work environment? Join our client as a Finance Manager and be part of shaping a smarter, greener future! Position Summary: The Finance Manager plays a...

  • Finance Coordinator

    1 month ago

    Kingston, Canada Queen's University Full time

    Finance Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Finance Coordinator

    1 month ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Student - IT Finance

    6 days ago

    Kingston, Canada THE EMPIRE LIFE INS. CO Full time

    **Student - IT Finance** **Why you’ll love this role** **What you’ll be working on** Various duties, dependent upon the position and department such as: - Procurement and invoice processing- Respond to requests and inquiries from internal business partners and external parties- Assist with preparing the monthly reporting, including financial models...

  • Finance Clerk

    7 days ago

    Kingston, Canada Queen's University Full time

    Finance Clerk About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics...

  • Finance Clerk

    7 days ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Finance Co-ordinator/executive Assistant

    1 month ago

    Kingston, Canada Partners in Mission Food Bank Full time

    Partners in Mission Food Bank is a registered charity and an independent organization located in Kingston. Our mission is to provide nourishment, hope, and support in our community with an opportunity for our all to share. We have proudly provided food hampers for our community since 1984, assisting more than 8,100 people in 2023. Monthly, we help almost...

  • Automotive Finance Representative

    2 months ago

    Kingston, Canada James Braden Nissan Full time

    James Braden Nissan is seeking an experienced automotive Finance Representative. Enjoy a long-term career with our family, having fun each day. Working along with your teammates, your day will include helping guests with arranging financing, explaining warranties and other products to protect their purchase. You will be the hub for all deal transactions,...

  • Finance and Administration Clerk

    1 month ago

    Kingston, Canada Seniors Association Kingston Region Full time

    **Finance and Administration Clerk** **Permanent Part-time **22.5 hrs/wk Start Date: February, 2024 **Major functions**: - Manage bookkeeping functions including Account reconciliations, Accounts Receivable, Accounts Payable. - Data entry. - Prepare monthly submissions for accounting and monthly remittances. - Prepare general ledger and journal entries...

  • Finance and Administration Clerk

    1 month ago

    Kingston, Canada Seniors Association Kingston Region Full time

    **Finance and Administration Clerk** **Permanent Part-time **22.5 hrs/wk Start Date: May, 2024 **Major functions**: - Manage bookkeeping functions including Account reconciliations, Accounts Receivable, Accounts Payable. - Data entry. - Prepare monthly submissions for accounting and monthly remittances. - Prepare general ledger and journal entries and...

  • Finance and Administration Clerk

    2 days ago

    Kingston, Canada Seniors Association Kingston Region Full time

    **Finance and Administration Clerk** **Permanent Part-time **22.5 hrs/wk Start Date: May, 2024 **Major functions**: - Manage bookkeeping functions including Account reconciliations, Accounts Receivable, Accounts Payable. - Data entry. - Prepare monthly submissions for accounting and monthly remittances. - Prepare general ledger and journal entries and...

  • Finance and Administrative Coordinator

    3 weeks ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Finance Officer

    2 months ago

    Kingston, Canada Queen's University Full time

    Finance Officer About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Manager, Finance

    2 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Finance Business Systems Analyst

    2 months ago

    Kingston, Canada St. Lawrence College Full time

    **Job ID**: SUPP-23/24-125 - **Location**:Brockville (with Tri-Campus Responsibilities) - **Deadline**:August 28, 2023 - **Job Type**:Support - **Start Date**:Immediately - **Department**: Finance - **Positions**: 1 : Utilizing strong knowledge of accounting and finance operations, the incumbent participates in the analysis, design, development, testing,...

  • Finance Officer

    2 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Manager, Finance and Payroll

    1 month ago

    Kingston, Canada THE EMPIRE LIFE INS. CO Full time

    **Manager, Finance and Payroll** **Why you’ll love this role**: **What you’ll be working on**:- Develop and maintain various reports produced by the general ledger system for regulatory, financial and management reporting, and consolidation of subsidiaries and equity investees;- Advisor on corporate development initiatives for compensation and financial...

  • Finance and Operations Manager

    1 month ago

    Kingston, Canada Loving Spoonful Full time

    **Job Posting**: **FINANCE AND OPERATIONS MANAGER** **Loving Spoonful **envisions a resilient community and local food system, that nourishes all people and supports dignified access to good food. Working towards a healthier, more connected community, Loving Spoonful provides programs and champions policies affecting food sovereignty, poverty, social...