Finance Officer
5 months ago
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
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Job Summary
Reporting to the Managing Director of the Arthur B. McDonald Canadian Astroparticle Physics Research Institute (McDonald Institute), the Financial Officer is responsible for providing expert advice, financial accountability and management of all McDonald Institute grant funds.
The Financial Officer will perform a wide range of complex financial duties in the analysis, preparation and maintenance of financial records and reports, provide oversight and stewardship of the McDonald lnstitute's financial control systems, and work closely with funding agencies, Research Accounting, Strategic Procurement Services, the Faculties, partner institutions, and University Research Services (URS) to ensure adherence to funding guidelines and policies.
The incumbent will coordinate the lnstitute's annual and long-term budgets and provide advice to the Managing Director on matters related to budget, financial strategy and management.
**Job Description**:
**KEY RESPONSIBILITIES**:
- Performs routine to complex financial and accounting duties, including processing financial transactions, monitoring cash flows and expenditures overseeing account management, budgeting, financial reporting and planning for the Institute.
- Liaises with partner institutions to ensure timely transfers of funds to, and receipt of financial reports from, all partner institutions, and monitors the budget for activities supported outside of Queen's.
- Ensures accuracy and integrity of related data within the financial system.
- Adheres to compliance and financial reporting requirements as required by the University and the funding agencies through the preparation of summary or detailed financial management reports.
- Provides financial reports to the Managing Director and the Board of Management's Finance and Audit Committee, reviewing status, identifying issues and making recommendations when required. Ensures all planning activities are aligned with the lnstitute's priorities.
- Verifies claims and expenditures to ensure they are processed in accordance with Queen's financial policies or procedures and generally accepted accounting practices.
- Prepares all documents for external audit purposes and supports the audit process.
- Prepare financial forecasts to meet operational and strategic planning requirements for the Institute and the funding agency.
- Review financial policies, internal controls and systems and recommend changes to improve efficiency, standardization and effectiveness.
- Function as the primary liaison with Financial Services, Procurement Services, University Research Services, and the Board of Management's Finance and Audit Committee.
- Monitor and flag to the Managing Director any areas of potential internal control issues and/or financial or other risks to the Institute.
- Monitors and ensures eligibility of expenses, and collection of revenues.
- Assists in identifying and implementing best practices and key performance indicators to improve the McDonald lnstitute's operations and financial position.
- Supports the development and implementation of an effective operations management plan, identifying opportunities for improvement and making recommendations to the Managing Director based on analysis and research.
- Acts as primary support to the Scientific Director for special projects and initiatives related to financial management.
- Provides regular supervision to Program Officer and helps that position forecast, monitor and manage competitive research funds awarded by the institute to applicants from across Canada.
**REQUIRED QUALIFICATIONS**:
- University degree (preferably in Business Administration), and completion of a professional accounting designation preferred.
- Proven experience in the development, management and administration of a large, complex budget. Several years of progressively responsible management experience, including financial management, planning and project responsibilities, and best practices and processes.
- Satisfactory Criminal Records Check required.
- Proficiency in enterprise-wide data systems is an asset.
- Excellent organizational and planning abilities, well-developed written and verbal communication skills to effectively work with a diverse group of people. Must foster a climate of inclusion and be a team player.
- Advanced skills in Microsoft Office Applications, specifically Word, Excel and PowerPoint.
- A sound knowledge of PeopleSoft (or similar Enterprise Resources Planning system) is preferred.
- Sound knowledge of internal controls/au
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