Project Adminisiative Assistant

1 week ago

Edmonton, Canada Aurora Land Consulting - Environmental Division Full time

**About Us**

At Aurora Land and Environmental, our people are at the heart of our success. Our strength lies in our unwavering commitment to safety and client-centric solutions over the past 25 years.

Our expertise extends across diverse sectors, including Upstream and Midstream Oil and Gas, Renewable Resources, Transportation, Telecom, Infrastructure, and Power Transmission. We redefine standards and set benchmarks, consistently driving positive change.

**The Aurora Team**

Behind our success story is a skilled ensemble of environmental professionals with expertise in Remediation, Reclamation, Wetland, Water course and Wildlife assessments and Well testing. Every project we undertake benefits from our diversity, expertise, and commitment to excellence. We take pride in our highly qualified staff, consisting of Professional Agrologists, Foresters, Biologists, Qualified Wetland Science Practitioners (QWSP, QAES), Wildlife Biologists, GIS, and Remote Sensing Specialists, and Land Administrators/Agents. Our diverse and talented teams work diligently to deliver exceptional comprehensive cradle-to-grave services to our valued clients.

**What We Offer**

Health insurance, dental and vison insurance, retirement planning (RRSP match), competitive wages, flexible working hours and hybrid office options, professional development, wellness program, performance bonuses, team bonding events, paid lieu days and much more

**The Opportunity**

**RESPONSIBILITIES**
- Providing administrative support to internal stakeholders.
- Matching invoices to purchase orders and working with clients and stakeholders, site supervisors, and vendors to approve, code, and correct invoices.
- Maintaining digital archive of invoices and fulfill information requests.
- Coordinating, preparing, editing and/or proofreading documents such as correspondence, proposals, and reports using various software.
- Coordinate meetings, conference calls, video conferences, etc., organize materials and take minutes.
- Facilitating file management for projects as directed by internal stakeholders.
- Maintaining project files and document libraries.
- Creating and manipulating PDF documents using features of Adobe Acrobat or similar software to assemble documents and insert links and bookmarks; and
- Preparing assessments and writing corresponding project specific assessments and reports
- Contributing to completing of client proposals and other external client communications.
- Other administrative duties as assigned.

**QUALIFICATIONS**
- Relevant post-secondary education in the area environmental sciences; or a post-secondary certificate/diploma from a recognized office assistant or administrative assistant program is preferred.
- Minimum 2 years’ experience working in an office environment.
- Experience with MS Office (Word, Excel, Access, Outlook, PowerPoint) including document templates.
- Experience with SiteView would be a very strong asset.
- Excellent verbal and written English communication skills.
- Self-motivated with strong time management and organizational skills.
- Demonstrated strong work ethic and commitment to safety.
- Creative problem solver who works in a professional and ethical manner.
- Ability to handle multiple requests and prioritize work accordingly.
- Excellent verbal and written communication skills
- Experience in a consulting environment would be considered an asset.

We offer a collaborate environment based on diversity, continuous improvement, teamwork and excellence in client and project delivery.

Aurora Land Environmental Division would like to thank all applicants; however, only qualified applicants will be contacted. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

**Salary**: $52,000.00-$62,400.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: In person

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