Project Assistant 2

5 months ago

Edmonton, Canada Williams Engineering Canada Inc Full time

At Williams Engineering Canada, we brighten the lives of people in our community.

Knowing what we do reaches beyond a single project, we believe it's not only our responsibility but our core purpose to engineer cities that are safe, inclusive, and resilient.

We believe in the value of shared knowledge to better consult, create, and encourage diverse perspectives, to provide innovative solutions across the busiest cities and the most remote regions of Western and Northern Canada. We recognize that our people do much more than engineer solutions and solve our clients' greatest challenges; they have the opportunity to impact the communities in which they live, work, and build relationships in. In order to make a positive impact on our communities, we must start by positively impacting our own people. To us, this means providing fair compensation, training, advancement opportunities, and an open-door team environment. This also means maintaining a healthy work-life balance, which is why we offer a flexible work environment to support the unique and busy lives that our people lead.

There are many reasons why remote working helps people have more control over their work and balance their lives, that's why at Williams Engineering, we believe a remote work strategy makes business sense and helps us achieve our purpose of brightening the lives of people in our communities by reducing our carbon footprint. We operate on a fully remote option for any teammate who wants to when deemed appropriate by their manager.

If you join us, you have an opportunity to be a part of the impact that we create. We are looking for teammates who want to have an impact on the community through their work and are interested in taking on initiative to live out your Purpose through your work every day.

**Reports to**: Team Lead, Project Controls

**Based at**: Regional Office (Hybrid, minimum 2 days in Edmonton office)

**Position Purpose**: Providing a positive impression of the firm through exceptional customer service to internal and external clients, while embodying WEC’s Purpose and Core Values of improving the greater community and strategic goals for success. Although this position is associated with a branch location, the role supports teams across the company with a variety of business services support functions, ensuring corporate standards for procedures and policies are upheld and consistently meet company objectives. This position has potential to lead to other career opportunities within the various business functions of Williams Engineering Canada Inc. (WE).

**Specific Responsibilities Include**:

- Coordinate office couriers on a timely basis, as required
- Answer and direct incoming calls for region (via MS Teams)
- Receive, date and time stamp tender packages for Project Managers (PM’s).
- Assist project teams with all support tasks such as:

- new opportunity set up;
- proposal preparation;
- editing, formatting, and proofing of all project documentation (reports, specifications, construction documents and contracts, spreadsheets, etc.);
- and updating appropriate WE project tracking tools.
- Attend project meetings and take minutes, as required.
- May assist teammates with booking travel, accommodation, and meetings as appropriate.
- Prepare meeting agendas, documentation and prepare and distribute minutes.
- Assist PM’s with project tracking and maintenance of client contact information in Microsoft Dynamics.
- May act as a client contact as appropriate.
- May receive, deliver and track drawings for specific projects.
- Basic understanding of drawings for advanced proposal/report preparation assistance.
- Prepare reports using corporate standards and templates and contribute feedback for appropriate updates of these templates.
- Assist with project close out including project profiles.
- Assist PM’s with inputting and updating Project Management software.
- Assist with building development support by utilizing opportunity based websites, such as but not limited to: APC, BCBid,, MERX.
- Assist PM’s with the following:

- compiling information from engineers and other appropriate sources as requested.
- ensuring schedules are met for deadlines, documents and meetings.
- Provide quality control services to ensure corporate standards and procedures are met and promote WE’s brand.
- Teammates are required to adhere to the company policies and guidelines as well as the company and client safety policies and practices in effect at any given time.
- Become proficient in the use of WE software required for this position.
- Develop a wealth of company knowledge to appropriately assist inquiries from the public.
- Other support tasks as necessary including but not limited to: answering and directing telephone calls, greeting visitors, and distributing mail.

**Qualifications and Experience**:

- Minimum of 2 years administrative or related experience.
- Strength in customer service
- Enjoys administrative work an

  • Assistant Project Manager

    6 months ago

    Edmonton, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    2 weeks ago

    Edmonton, Canada IPECC Project Management Full time

    Job Title : Project Manager (P.Eng) – Commercial, Institutional, and Senior Housing Construction Location : Alberta, Canada Employment Type : Contract (Ongoing, No Fixed End Date) Company : IPECC Solutions About Us: IPECC Solutions is a forward-thinking project management firm dedicated to delivering impactful infrastructure projects for Indigenous...

  • Project Manager

    2 weeks ago

    Edmonton, Canada IPECC Project Management Full time

    Job Title: Project Manager (P.Eng) – Commercial, Institutional, and Senior Housing ConstructionLocation: Alberta, CanadaEmployment Type: Contract (Ongoing, No Fixed End Date)Company: IPECC SolutionsAbout Us:IPECC Solutions is a forward-thinking project management firm dedicated to delivering impactful infrastructure projects for Indigenous Nations across...

  • Project Manager

    2 weeks ago

    Edmonton, Canada IPECC Project Management Full time

    Job Title: Project Manager (P.Eng) – Commercial, Institutional, and Senior Housing ConstructionLocation: Alberta, CanadaEmployment Type: Contract (Ongoing, No Fixed End Date)Company: IPECC SolutionsAbout Us:IPECC Solutions is a forward-thinking project management firm dedicated to delivering impactful infrastructure projects for Indigenous Nations across...

  • Housing Project Manager

    5 months ago

    Edmonton, Canada Edmonton 2 Spirit Society Full time

    **Working for the Edmonton 2Spirit Society** - The Edmonton 2Spirit Society acknowledges that we are located on Treaty 6 territory, and seeks to honour the histories, languages and cultures of our First Nations, Métis, and Inuit ancestors, whose presence continues to enrich our vibrant community, as well as engage with our settler relatives as Treaty...

  • Project Assistant

    1 month ago

    Edmonton, Canada Residential Maintenance Services (Edmonton) Inc Full time

    **Project Assistant** **Position Summary**: The Project Assistant will assist the Project Manager in the scheduling and coordinating of service work orders using Jobber software. The Project Assistant also organizes and coordinates office administration and procedures including administering the day-to-day accounting using Quick Books Software. The...

  • Project Manager

    6 months ago

    Edmonton, Canada Vantix Systems Inc Full time

    **Description** **Skills** - Program/Project Management, eHealth technologies - EHR, EMR, HIM **Type** - Contract **Experience Required/Mandatory Skills** - Demonstrated experience working in the Canadian health IT sector, with organizations such as Alberta Health, Alberta Health Services, Alberta Medical Association etc. (15+ years) - Demonstrated...

  • Health Project Manager

    6 months ago

    Edmonton, Canada Vantix Systems Inc Full time

    **Description** Our Client is seeking two (2) Senior Project Managers to manage complex eHealth Modernization projects simultaneously, support project documentation and report project progress with stakeholders. **Skills** - Project/Program Management, Proposals, Change Management **Type** - Contract **Experience Required/Mandatory Skills** - The...

  • Administrative Assistant

    2 months ago

    Edmonton, Canada First Gear Project Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are...

  • Administrative Assistant

    6 months ago

    Edmonton, Canada First Gear Project Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met -...

  • Project Assistant

    6 months ago

    Edmonton, Canada Rising Edge Group Full time

    **Role** - Reporting to either the Senior Project Controller or Project Controls Supervisor, the Project Controls Assistant is responsible for the support of collaborative clerical and administrative duties relating to the effective delivery of Project Controls and Scheduling. The Project Controls Assistant will typically work with a Project Controller but...

  • Daycare Worker Assistant

    6 months ago

    Edmonton, Canada Tots 2 Kids Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Child care centre **Tasks**: - Develop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of children - Lead activities by telling or reading stories, teaching songs and...

  • Project Assistant

    3 months ago

    Edmonton, Canada Thermo Reno Full time

    Job Overview: **Responsibilities**: - Assist in organizing and coordinating project activities - Perform administrative tasks such as data entry, filing, and document preparation - Communicate effectively with team members and stakeholders - Schedule meetings and appointments - Prepare reports and presentations - Monitor project timelines and deliverables -...

  • Project Manager Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Graham Full time

    About the RoleGraham is a leading General Contractor specializing in complex construction projects. We are seeking an experienced Project Coordinator to join our team.As a Project Coordinator at Graham, you will be responsible for assisting the Project Manager with various tasks, including cost reporting, schedule development, and quality control.You will...

  • Project Assistant

    6 months ago

    Edmonton, Canada M2s Formation Full time

    Overview: **Responsibilities**: - Provide administrative support to project managers and team members - Assist in organizing project documentation and files - Perform data entry tasks accurately and efficiently - Maintain project schedules and calendars - Communicate effectively with team members and external stakeholders - Assist in preparing reports and...

  • Office Administrator

    6 months ago

    Edmonton, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Director of Project Managers

    5 days ago

    Edmonton, Canada Government of Alberta Full time

    Assistant Director, Project ManagementJob Requisition ID: 64534Ministry: Communications and Public EngagementLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: PermanentScope: Open CompetitionClosing Date: December 2, 2024Classification: Manager Zone 2Salary: $3,241.44 bi-weekly ($84,609.68/yearly)The...

  • Project Operation Assistant

    1 month ago

    Edmonton, Canada Huawei Technologies Canada Co., Ltd. Full time

    Our team has an immediate 12-month contract opening for a Project Operation Assistant.Responsibilities:Assist the technical cooperation project Team with regular project management-related works.Act as the interface person between project teams, PMO and external partners.Assist project manager to ensure projects meet timelines and requirements, as set...

  • Project Operation Assistant

    2 weeks ago

    Edmonton, Canada Huawei Technologies Canada Co., Ltd. Full time

    Our team has an immediate 12-month contract opening for a Project Operation Assistant.Responsibilities:Assist the technical cooperation project Team with regular project management-related works.Act as the interface person between project teams, PMO and external partners.Assist project manager to ensure projects meet timelines and requirements, as set...

  • Assistant Director, Project Management

    2 weeks ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 64534 Ministry: Communications and Public Engagement Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: December 2, 2024 Classification: Manager Zone 2 **Salary**: $3,241.74 - $4,362.44 bi-weekly ($84,609.41 -...