Logistics Specialist

1 month ago

Dartmouth, Canada GIT Coatings Full time

Graphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible.

**Company Overview**

GIT Coatings is a leading player in the marine coatings sector, experiencing rapid growth and dedicated to delivering top-notch solutions for safeguarding and enhancing marine vessels. With a firm commitment to innovation and sustainability, we strive to offer superior products and services to our global clientele.

**Position Overview**

The Logistics Specialist reports directly to the Logistics Manager and oversees the seamless operation of our logistics processes. This role includes coordinating, managing, and reporting the movement of goods, managing inventory, communicating with suppliers and customers, and ensuring products are delivered on time. Specifically, the Logistics Specialist will spend most of their time planning, coordinating, and executing shipments in a timely manner, ensuring accuracy. In addition, they will order the consumables necessary for packaging of the finished goods.
- Support the Sales department by providing accurate quotes and transit times.
- Coordinate with consignees to gather precise shipping information.
- Arrange pickups with warehouses and freight forwarders to ensure timely dispatch.
- Create detailed and accurate documentation, including Dangerous Goods (DG), Customs Import Permit List (CIPL), and any other required paperwork.
- Ensure all necessary documentation is attached to customer files for warehouse instructions, including DG, CIPL, Air Waybill (AWB), Certificate of Analysis (CoA), checklists, and photos of completed shipments.
- Notify clients upon shipment dispatch, monitor shipment progress, and obtain Proof of Delivery (POD).
- Collaborate with all departments to address and meet customer needs effectively.
- Complete daily reports, audit checklists, and maintain management tools within the logistics department.
- Develop and sustain strong relationships with freight forwarders to enhance logistics operations.
- Ensure adherence to regulatory requirements and international shipping standards for compliance.
- Assist in negotiating freight rates to optimize costs and efficiency.
- Follow quality assurance procedures to maintain exacting standards.
- Observe and adhere to safety regulations, policies, and procedures to ensure a safe working environment.
- Monitor, track, and analyze key performance indicators (KPIs) and operating costs to drive performance improvements.
- Identify inefficiencies in the logistics process and contribute to the development of strategies and Standard Operating Procedures (SOPs) for continuous improvement.
- Participate in managing daily inventory transactions to ensure accuracy and availability.
- Administer Chem Inventory by creating locations, new user accounts, and overall system management.
- Oversee offsite warehouse finished goods (FG) inventory, assisting with balancing stock across all warehouses.
- Manage the replenishment of consumables for the warehouse and production, including ad hoc items for Health & Safety (H&S).
- Order, create, and track Purchase Orders (POs) for consumables to maintain adequate stock levels.

**Talents & Competencies**
- **Highly Flexible, adaptable, and culturally aware, **who thrives in a multicultural environment within a global organization, fostering collaboration across diverse teams
- **Exhibits exceptional time management and organizational skills**, adept at balancing multiple priorities and managing workloads to meet deadlines, all while adhering to manufacturing and warehousing protocols in a challenging environment.
- **Proactive and driven**, with strong critical thinking and problem-solving abilities, utilizing innovative approaches to support conflict resolution. Possessing excellent discernment, judgment, and decision-making skills is key to ensuring success in this role.
- **Demonstrates exceptional verbal and written communication skills, **emphasizing eloquence, efficiency, and clarity, which are essential for seamless collaboration with Sales, Supply Chain and Operations team**.**:

- **Fluent in English**, with the capability to operate confidently in an English-speaking environment.
- **Highly diligent and organized**, consistently committed to maintaining top-tier standards in shipment and delivery processes.
- **Thrives in an independent work environment with mínimal supervision** while remaining flexible and capable of collaborating effectively within a team.
- **Prioritizes safety **with strong risk assessment capabilities, ensuring risks are thoroughly evaluated before taking actions.
- **Strong social perceptiveness**, with the ability to effectively persuade and negotiate, fostering positive relationships and successful outcomes in supplier and stakeholder interactions.

**Academic Qualificatio

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