Site Administrator

5 months ago

Fort Saskatchewan, Canada AlumaSafway Full time

We are currently recruiting a Site Administrator to help perform activities related to payroll entry, tag management, record keeping, and billing.

**This is a temporary position. Anticipated duration of the position is 3-4 months.**

**Key Responsibilities**:

- Collaborate with the team to prioritize daily tasks and meet deadlines related to payroll, tag management and billing.
- Compile and input large volumes of data, complete multiple checks and balances to confirm accuracy.
- Payroll duties including verifying daily timesheets, time entry, balancing and reconciliation, processing new hires, and termination forms.
- Balance hours with customer on a daily basis.
- Update scaffold logs, productivity logs and track equipment movements.
- Create and update scaffold and insulation tags in databases.
- Verify Purchase Orders and Work Orders.
- Billing for multiple customers based on contract frequency and requirements.
- Monitor billing status, track when invoices are uploaded, approved, and paid.
- Create, maintain, enhance, and troubleshoot various excel workbooks.
- Respond to customer requests and inquiries.
- Provide reports to supervisors/customers as required.
- Provide support for all site supervisors.
- Create and maintain accurate onsite electronic and paper files.
- Provide all other general administrative and clerical support including filing, scanning, and copying.

**Qualifications**:

- 1-2 years of related experience.
- Experience in an industrial setting is considered an asset.
- Health & Safety training is considered an asset.
- Advanced working knowledge of Microsoft Office including Excel and Word.
- Excellent written and verbal communication skills.
- High level of speed and accuracy with data entry.
- Strong time management and organization skills to meet various competing deadlines.
- Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form).
- Ability to self-motivate.
- Ability to work within a team and build a positive team environment.
- Ability to adapt to a fast paced, ever-changing work environment with competing demands.
- Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: From $25.00 per hour

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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