Administrative Project Coordinator

2 weeks ago


Toronto, Canada Diamond Schmitt Architects Full time

We are looking for a dynamic, proactive, detail oriented and engaged individual to join our fast-paced Administrative Project Coordinator team.

This is a great opportunity to develop your expertise in organization, administration, and document control.

The salary range for this role is $55,000.00 to $65,000.00.
- Please send your resume to- We thank all applicants for their interest; however only those selected for an interview will be contacted.

**Key Responsibilities**
- Providing a **high level **of administrative support to architectural teams
- Providing quality document control and data entry
- Administering coordination between project teams (architects, consultants, clients, and contractors)
- Creating and drafting, compiling, coordinating, printing, distributing, filing, tracking and archiving project correspondence and documentation during all project phases such as:

- **Design**: Photos, tender and design packages, specifications, schedules and other project related materials as directed by the project design team
- **Construction**:Process and track shop drawings, RFIs, site instructions, proposed changes, change orders, building permits, and other project related materials as directed by the project design team
- Maintaining project-specific digital and hard copy filing systems
- In collaboration with architectural teams, uploading drawing packages to ftp sites and issuing packages for milestone project deadlines
- Maintaining project contact lists and team calendars
- Coordinating and scheduling meetings, including setting up video and telephone conferencing (face to face, web, video conference) and typing/formatting meeting minutes
- Developing and implementing new project coordination procedures, as needed
- Being fluent in office project administration standards and acting as a resource to project teams to maintain them
- Occasional overtime
- Provide administrative support to other projects when Administrative Project Coordinators are on vacation/away

**Qualifications**
- 3+ years previous office / administrative experience
- Excellent computer skills - proficiency in Microsoft Office is a must
- Knowledge/experience with Newforma, SharePoint, InDesign, MS Office, Bluebeam Studio and database software such as Newforma, Ebuilder, Procore, Aconex would be an asset
- Superior organizational skills and strong time management skills
- Strong verbal and written communication skills
- Ability to multi-task and solve conflicting and overlapping deadlines
- Manage multiple design and construction projects with varying document control and distribution guidelines
- Responsible and accurate, with attention to detail
- Willingness to learn, teach and work collaboratively
- Ability to work under pressure, adapt to changing situations, follow timelines, and meet deadlines adapt to changing situations
- Strong problem-solving skills and interpersonal skills
- Knowledge of architecture and construction is a definite asset



  • Toronto, Canada Administrative Full time

    For over fifty years, Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners meet and exceed their business goals.Salary: From $60,000.00This role combines organizational proficiency, client interaction, and...


  • Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...


  • Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...


  • Toronto, Canada Blackstone Energy Full time

    About the Company Blackstone Energy Services Inc. is an independent and unbiased energy advisor providing services to public institutions and private sector organizations to help them manage their energy budgets, consumption needs, and carbon reduction efforts. We are guided by our impassioned vision to take all of our clients to net-zero by 2050 and...


  • Toronto, Ontario, Canada Dixon Hall Full time

    Dixon Hall is seeking a skilled Administrative and Project Coordinator to support our team in the Real Estate and Property Management department. As a key member of our team, you will be responsible for administrative tasks, project coordination, and other duties as assigned.The ideal candidate will have a post-secondary degree in a relevant field such as...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada Baycrest Project & Construction Management Full time

    **Responsibilities** - Provide administrative assistance to Project Manager, Site Supervisor and Project Team for all project related work - Play a key role through all phases of our construction projects, from tender through construction and close-out - Proactively manage project processes and documents, such as project set up, bid packages, subcontract...


  • Toronto, Canada Informa Connect Full time

    Company Description At Informa, we’re passionate about knowledge and connections. We're here to help businesses and professionals all over the world to learn more, know more and do more. And we do that in many ways: creating and delivering specialist content, expert research, powerful live events and exciting on demand experiences, digital platforms...

  • Project Coordinator

    2 days ago


    Toronto, Canada BGIS Full time

    **Who We Are** **SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and projects. **KEY DUTIES & RESPONSIBILITIES **For the assigned projects and project sub-components**: **- **Supports the delivery of projects through effective coordination and delivery of assigned sub-components within overall projects. - Delivers...

  • Project Coordinator

    3 weeks ago


    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...

  • Project Coordinator

    4 days ago


    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...


  • Toronto, Ontario, Canada Hitachi Vantara Corporation Full time

    About Hitachi RailA career at Hitachi Rail will help create a lasting impact. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organization to the sustainable and innovative ways we work to bring people together, there's something for...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada Greco Aluminum Railings Ltd. Full time

    Position Summary As a Project Coordinator, your role is crucial in preserving vital information for projects at Greco Aluminum Railings. Your duties will extend to assisting the project managers, the installation field team, and clients through both administrative and field-related tasks. **Responsibilities** - Assist Project Managers with all aspects of...


  • Toronto, Ontario, Canada Promote Project Full time

    Job DescriptionSupport the Content Team by owning and executing flyer processing tasks.Triage, remove blockers, and provide updates on projects and tasks assigned to you.Drive content quality and accuracy and are responsible for your assigned tasks from stakeholders.Key Responsibilities:Support Vendor Management team with stakeholder tasks through triage,...


  • Toronto, Canada Project X Full time

    **About Project X** The heart of what we do is drive for unique and innovative solutions that solve our customers problems. We are trusted advisors who create data and analytics solutions for complex client problems. We do this through collaboration, creativity and an innate need to solve tough data problems. Data runs deep in our veins and is what makes up...


  • Toronto, Canada Hepburn Engineering Inc. Full time

    Be part of a winning team! If you want to be part of a successful, growing company in an interesting industry with interesting work, this is for you. The Project Administrator/Field Service Coordinator (FSC) supports the Engineering / Field Service team(s) by performing a variety of critical administrative tasks and coordination activities related to field...

  • Project Administrator

    3 weeks ago


    Toronto, Canada QMC Metering Solutions Full time

    **Project Administrator** QMC Metering Solutions supplies and integrates several meter technologies to effectively monitor the consumption of electricity, water, gas and thermal energy consumption of commercial and residential properties. We have offices in Coquitlam, Calgary, and Toronto and have a support and distribution network across the country...

  • Project Administrator

    11 hours ago


    Toronto, Ontario, Canada Clearspace Full time

    Title of Position:  Project Administrator Clearspace is transforming the commercial real estate industry by reimagining office design and construction. As a design and build firm, we provide a one-stop solution that significantly reduces the cost and complexity of commercial construction projects. You'll join a talented team of smart, driven individuals to...

  • Project Coordinator

    3 weeks ago


    Toronto, Canada BGIS Full time

    Who We AreBGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...


  • Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

    Job Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada K-Line Group Full time

    Ontario - Toronto, Ontario - Posted 2 years ago **K-Line Maintenance & Construction** - We are currently seeking a Project Coordinator to join the Project Management Office team based out of Toronto, Ontario._ The Project Coordinator in the Project Management Office plans, organizes and directs the activities of multiple projects, under the direction of...