Administrative Assistant

2 weeks ago


Markham, Canada Watchnet Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 3 years to less than 5 years
**Work setting**:

- Primary industry
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Train, direct and motivate staff
- Assign, co-ordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
**Supervision**:

- 3-4 people
**Computer and technology knowledge**:

- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Desktop publishing software
- MS Office
**Security and safety**:

- Basic security clearance
**Work conditions and physical capabilities**:

- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability



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