Administrative Assistant

3 weeks ago

Markham, Canada Morrison Hershfield Full time

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.

Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.

Morrison Hershfield is the leader in Canada, and the 4th largest North American provider for data center and other critical facility design and commissioning services to owners. We work for the largest owners of critical infrastructure on the planet including Amazon, Microsoft and Digital Realty Trust on projects in Canada, the US, and around the world. Our business is rapidly expanding, and we are looking for high performers to join our team and help us in providing innovative solutions and a high level of customer service to our very loyal customer base.

We are currently seeking an Administrative Assistant for our Markham office.
- Responsibilities:

- Coordinates contact lists and groups. Creation and continued development of shared address books, business cards and contact list within various programs (Outlook, CRM, etc.)
- Assist in the development and coordination of project marketing sheets and other support material (resumes, reference projects, etc.)
- Develop meeting minutes for Business Development, Operations, Technical, and Project Meetings to identify follow up issues and assignment of tasks
- Assist with quality control of MH documents: proofreading, formatting, reproduction, collation and binding of presentations, documents and reports
- Filing and maintenance of reports, proposal templates, and other documents
- Assist in updating of standard documents including reports and proposal text
- Formatting of standard documents for ease of use and look (including proposal, reports and specifications)
- Maintenance of administrative and project filing
- Assist personnel in mail outs to clients (upcoming events, invites to luncheons) in coordination with marketing personnel
- Follow up with staff workload documentation
- Support marketing personnel with other tasks on an as-needed basis
- Perform and deliver under tight schedules and changing priorities
- Coordinate with other internal team members to complete administrative tasks
- Required Qualifications:

- Post-secondary education in business administration, communications, or similar field
- Outstanding English language skills (including writing, proofreading, and editing)
- Strong attention to detail including ability to proofread and edit material
- Expert level MS Word capabilities
- Proficiency in Excel, PowerPoint, and Access
- Ability to work independently, take initiative, and multi-task to meet deadlines in an engineering environment
- Excellent interpersonal skills and confidence in interacting with all levels of management and internal and external clients
- Superior organizational and time-management skills and the ability to work with mínimal supervision
- Ability to gather information from a variety of sources and assemble together into a professional document
- Additional Or Preferred Qualifications:

- Experience in the construction or consulting engineer industry
- Expert knowledge of MS Word formatting using Styles and Multi-level Lists
- Experience with MS Teams and MS Planner/Tasks

**Job Type**:
Regular

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