Administrative Assistant

2 weeks ago

Markham, Canada Lorex Technology Inc. Full time

**Company Description**

Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge technology and a dedicated team of forward thinkers.

**Job Summary**

The Administrative Assistant is integral to maintaining the efficiency of our corporate environment. This role oversees diverse administrative tasks, focusing on facilities management, including maintaining office supplies, coordinating equipment upkeep, and liaising with vendors. Additionally, the position provides essential support in organizing office events and facilitating seamless integration for new hires. Furthermore, the Administrative Assistant offers HR administrative support, handling tasks like phone screening, background checks, and report generation. In summary, the Administrative Assistant ensures a productive and well-organized work environment through versatile administrative support.

**Duties and Responsibilities**:
**Corporate Administration and Facilities Management**:

- Act as the main liaison with vendors, including insurance companies, cleaning services, and Shred-it service.
- Maintain office supplies, cafeteria provisions, equipment (printers/photocopiers), and stationary (business cards).
- Order office supplies and manage inventory levels efficiently.
- Assist in coordinating office events and functions, including team meetings and celebrations.
- Assist with new hire workstation placement and equipment setup.
- Manage the corporate cell phone plan, conducting vendor analysis to select the best value plan and provider.
- Coordinate food orders for meetings and entertainment purposes.
- Take responsibility for building maintenance issues and resolutions at the Markham office.
- Manage the access control fob key system and serve as the direct contact for Tyco emergency calls regarding any building issues.

**Executive and Board Support**:

- Maintain executives' calendars, schedule meetings, and coordinate travel arrangements.
- Coordinate meeting logistics for both executives and board members, including room setup, agenda preparation, and minute-taking.
- Fulfill ad hoc tasks as requested by the executives and provide support to the board, including preparing meeting minutes and documentation.

**HR Admin Support**:

- Assist in preparing new employee onboarding materials and maintaining accurate employee records.
- Contribute to HR projects as required.

**Requirements**:

- Bachelor's degree in Business Administration, Human Resources, or related field preferred.
- Excellent communication and organizational skills.
- Ability to handle sensitive information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proven administrative experience.
- Strong vendor management abilities.
- Adaptability to handle diverse tasks.
- Diligence in coordinating event logistics.
- Quick resolution of maintenance issues and ad hoc tasks.
- Ability to manage multiple priorities efficiently.
- Collaborative mindset with internal stakeholders.
- Accurate record-keeping and inventory management.
- Dedication to providing excellent support to internal stakeholders.
- Willingness to adjust working hours occasionally.

**Additional Information**:

- This position is fully in-office Monday to Friday and may require occasional overtime or flexibility in working hours to accommodate executive schedules.

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Have you completed a Bachelor's degree in Business Administration, Human Resources, or related field?
- How many years of experience do you in maintaining excecutives' calendars, scheduling meetings, taking minutes, coordinating travel arrangements?
- How many years have you worked in a corporate environment?

Work Location: In person

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