Administrative Assistant
6 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
**Work setting**:
- Construction
- Business services
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Perform basic bookkeeping tasks
**Computer and technology knowledge**:
- MS Excel
- MS Outlook
- MS Word
- Quick Books
**Security and safety**:
- Bondable
- Enhanced reliability security clearance
- Secret clearance
- Criminal record check
**Transportation/travel information**:
- Own transportation
- Valid driver's licence
- Travel expenses paid by employer
- Travel expenses not paid by employer
**Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with mínimal supervision
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
**Screening questions**:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
**Health benefits**:
- Dental plan
- Health care plan
- Vision care benefits
**Financial benefits**:
- As per collective agreement
- Bonus
- Mileage paid
**Other benefits**:
- Learning/training paid by employer
- On-site amenities
- Other benefits
- Team building opportunities
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