School Administrative Assistant

2 weeks ago

Forest Heights, Canada Nova Scotia School Boards (NSSB) Full time

**School Administrative Assistant (FHCS)**:
**South Shore Regional Centre for Education**

The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres and a total of 23 schools.

**Position**:

School Adminstrative Assistant

**Location**:

Forest Heights Community School

**Reports to**:

School Principal

**Employee Group**:

NSGEU

**Job Status**:

Permanent Position at 7 hrs/day

**Start Date**:

August 17/23

**Posting Deadline**:

May 30/23 at 11:59pm

**Qualifications**:

- Completion of Grade 12 and a community college administrative assistant program, or equivalent
- Related experience in a public office (preferably in education)
- Accurate word processing, bookkeeping and spreadsheet skills, attention to detail
- Ability to work under pressure with deadlines
- Strong interpersonal and time management skills
- Ability to communicate courteously and effectively with the public

**Characteristics**:

- Excellent filing, word processing and reception skills
- Self Starter with strong analytical and problem-solving skills
- Excellent time management and interpersonal skills
- Persistence, assertiveness, confidentiality
- Team player, committed to promoting quality service

**Task Dimensions**:
Prepares correspondence for school administration and staff and circulates as required.

Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example:

- Submitting regular summary report of staff absences and substitute employees
- Inputting student information for computerized student information systems and generates reports as required by school administration
- Reconciling orders, processes funds received and balances accounts for various school accounts

Provides clerical support to school administration, for example:

- Maintaining an up-to date schedule of room and facility bookings
- Collating morning announcements
- Scheduling parent-teacher interviews
- Taking incoming calls from parents and the public and directs them to the appropriate staff.
- Initiating process to notify parents of early dismissals
- Submitting maintenance and technology work requests electronically
- Coordinating yearly school/classroom bulk supply order

Provides supportive services directly to students.
- Complies with the Occupational Health and Safety Act and Regulations.
- Performs other related duties as required.

**BACKGROUND/SECURITY CHECKS**:
**The South Shore Regional Centre for Education requires all **newly hired** employees to provide a satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check.**

**We will accept checks completed within the last 3 months.**

**Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.**

**Job Segment**:Secretary, Clerical, Administrative Assistant, Administrative

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