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Program Assistant

4 months ago

Moose Jaw, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15528**Posting Title**
- Program Assistant**Classification**
- Band 6**Location**
- Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)**
- Saskatchewan Polytechnic Moose Jaw Campus**Building**

**Other Building**

**Date Posted**
- 06/04/2024**Closing Date**
- 06/14/2024**JIQ #**
- 10066**Start Date**
- 08/01/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Part Time**Bargaining Unit**
- Professional Services**Hours of Work**
- To be Assigned**Salary Range**
- $26.63 per hour to $31.82 per hour**Temporary Market Stipend**
- N/A**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 0.8 FTE**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- 1. Provide administrative support and respond to information requests in a professional and service oriented manner providing information to employers, students, faculty and the general public.
2. Plan, organize and carry out daily operations of work for the Co-operative Education Office requiring strong leadership, teamwork and facilitating skills.
3. Utilizing a specialized Co-operative Education database system (Orbis) perform or assist with:

- maintenance of student registration and administration as pertains to the Co-operative Education program
- development and maintenance of extensive documentation of student and employer statistical information, reports, letters, etc.
- development and maintenance of student, faculty and employer records for purposes of reporting, accountability, integrity and credibility

4. Communicate with faculty, staff, students, employers and parents using both appropriate professionalism and extensive knowledge of SaskPolytech and Co-operative Education programs.
5. Design, create and produce information materials, both written and electronic, for Co-operative Education.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 plus a recognized Admin Certificate/Diploma OR an equivalent combination of training and experience.
2. Minimum of one year recent/relevant experience performing administrative and clerical work.
3. Training or experience at the intermediate level in the use of common software packages, ie MS Office Suite.
4. Knowledge of common office procedures.
5. Ability to work independently under generalized supervision.
6. Ability to multi-task and prioritize workload.
7. Effective proofreading skills.
8. Effective organizational skills.
9. Effective communication skills (written and oral).
10. Effective interpersonal skills.
11. Demonstrates valuing diversity.**Desired QSA