Receptionist/administrative Assistant
3 weeks ago
**Responsibilities**:
- Greet and assist onsite guests
- Answer & redirect inbound telephone calls
- Plan and schedule boardroom events & meetings
- Answering incoming calls in a courteous and professional manner
- Draft correspondence and other formal documents
- Maintain organized filing systems - drawers & computer
- Photocopying, filing, faxing, scanning
- Prepare information for couriers
- Sort & distribute incoming mail, prepare outgoing mail
- Data entry for all departments
- Prepare leases & track lease renewals
- Track insurance renewals
- prepare files for new tenants
- Manage & maintain key box & lock box systems
- Maintain cleanliness of kitchen, coffee station, reception area & boardrooms
- Monitor & arrange maintenance on all business machines ie. copiers, fax machine etc.
- Monitor & order business supplies & kitchen supplies.
- Perform all other office tasks as required to assist other team members
**Qualifications**:
- Knowledge of Outlook, Word and Excel
- Excellent English communication skills - written & verbal
- Organized & able to prioritize
- Positive attitude
- Reliable and punctual
- Customer-service oriented
- Ability to work in a team environment to achieve common goals
- Pleasant and energetic personality
**Why us?**
- You want to work in an environment where people are encouraged to be creative and share their thoughts.
- You'll receive hands-on training and mentoring.
- You'll be a valued member of a company that knows promoting from within is key to company loyalty and good employee retention.
- You’ll receive the benefit of working for a company that appreciates the importance of a healthy balance between personal life and business life
**Job Types**: Full-time, Permanent
**Salary**: $33,000.00-$35,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Vision care
Schedule:
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
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