Office Manager

2 weeks ago


Scarborough, Canada Hyperion Sensors Inc. Full time

**COMPANY DESCRIPTION**:
Hyperion Sensors Inc. is a dynamic technology company focused on the productization and commercialization of a fiber optic sensor geared specifically for the high voltage industry.

**JOB DESCRIPTION**:
We are looking for a resourceful, experienced, and talented Office Manager to help us continue on our growth path. This individual must be a leader and a team player who is ambitious and eager to learn.
This is an excellent opportunity for business training, development, and advancement for a forward
- minded individual. A great personality, the ability to think quickly, and the capacity to work well under tight deadlines are important to success in this role.

**Job Duties**:

- Maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
- Preparing and sending invoices to clients and being the first point of contact with customers, responding to questions and inquiries and fielding them to the appropriate sales personnel.
- Data entry into QuickBooks
- Managing office budget and expenses
- Preparing and sending purchase orders to vendors and coordinating with suppliers for purchases, returns, and repairs.
- Scheduling and preparing paperwork for outgoing shipments.
- Dealing with accounts payable and accounts receivable
- Helping to update our website, LinkedIn, and assisting in executing marketing campaigns.
- Maintain customer data and update changes to existing accounts in our systems.
- Organizing customer and internal events
- Ordering office supplies
- Implementing corporate sustainability and other policies in the organization

**Essential requirements**
- Experience with Intuit QuickBooks
- Analytically minded and process-driven; able to methodically approach and solve complex problems.
- A person with a proactive and self-starter mindset with a “can do” attitude Successful previous experience as office manager.

**About You**:

- A positive attitude. You love teamwork and find it easy to collaborate closely with the various internal teams to support their needs; for example, helping the engineering team set up training sessions for customers

Hyperion Sensors Inc. -921 Progress Avenue, Unit 21, Markham, ON, Canada M1G 3V4

Page 1 of 2

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- Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization.
- Superior organizational skills, integrity and great follow-through on tasks, even when multi
- tasking. You don’t get overwhelmed easily.
- Fluent in spoken and written English

**Bonus points**:

- Understanding and managing simple Office phone and IT systems. Liaising with IT suppliers.
- Strong Bash skills
- Test driven development
- Experience or some hardware knowledge of industrial PC’s
- Tech startup experience

**CONTACT**

If you’re looking for a fast-paced, dynamic environment where you can demonstrate your administrative and organizational excellence and be rewarded for it, please respond with your resume, cover letter and salary expectations.

Please note Hyperion is located in Toronto, Canada and this will primarily be an on-site role.

Hyperion Sensors Inc. -921 Progress Avenue, Unit 21, Markham, ON, Canada M1G 3V4

Page 2 of 2

**Salary**: $20.38-$34.04 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off
- Tuition reimbursement

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON M1G 3V4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person


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