Office Assistant
2 weeks ago
Job description
Beyes Dental is a full service provider of dental equipment and supplies for North American dentists. It headquarter is strategically located at Toronto, Ontario, Canada.
Our company is structured and managed by professional management teams with the vision to reshape the landscape of dental distribution industry to provide highest value to the dental practitioners.
This position will require you to do administrative work, and to help with Regulatory Affairs department when needed. Here are some of the duties this includes:
**Regularatory Affairs assistant
- Duties include**
To support on timely completion of corrective/preventive actions and closure of audit records
Ensure that Non-conformances/Deviations/CAPAs are initiated, investigated, and closed on time
Manage document and record compliance with Health Canada, FDA, and EU regulations.
To assist in maintaining practices that comply with the importation, testing, registration, and post-sale traceability and reporting requirements for Beyes products;
To support audit/inspection requirements relating to the Regulatory Affairs department;
To act in a supportive role for the Marketing and Sales regarding regulatory needs particular for exported products for distribution purposes;
**Other Office Assistant Duties and responsibilities**:
Maintaining & editing documents: manage filing system (hard copies and electronic); coordinate with commercial brokers and lawyers for drafting commercial leasing documents; edit and maintain corporate policies and forms, drafting and editing contracts
**General Purpose**
To provide administrative and clerical support to ensure the efficient operation of the department or office.
**Main Job Tasks and Responsibilities**
- making phone calls
- taking and distributing messages
- reviewing files and records to answer requests for information
- checking and distributing documents and correspondence
- maintaining filing systems
- compiling records of office activities
- preparing and sending outgoing mailings and packages
- typing documents and correspondence
- checking and entering data
**Education and Experience**
- good numeracy skills
- accurate keyboard skills
- knowledge of office management systems and procedures
- knowledge of administrative procedures
- college diploma or equivalent
**Key Competencies**
- organizational and planning
- time management skills and the ability to prioritize work
- data management
- attention to detail and accuracy
- problem-solving
- adaptability
- customer service orientation
- team work
- communication skills - verbal and written
- confidentiality
**Requirements**:
University Bachelor Degree
Minimum 2-3 years administrative/manager assistant experience
Excellent command of the English language, strong spelling and vocabulary and good business writing skills, Cantonese or Mandarin is considered an asset
- Effective interpersonal and communication skills with the ability to present and negotiate are
- General computer proficiency including knowledge of MS Office is required.
- You must also possess a valid driver's license.
**Salary**: $16.00-$18.00 per hour
**Benefits**:
- Dental care
- Vision care
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Scarborough, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Application deadline: 2023-05-19
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