Property Administrator

3 weeks ago

Ottawa, Canada Colonnade Management Inc. Full time

Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties.

Colonnade BridgePort's continued growth and expansion has created an opportunity for a Property Administrator located in the Ottawa Head Office.

**PROPERTY ADMINISTRATOR**

Reporting to the Senior Property Administrator, the **Property Administrator** will provide administrative support and assistance to the Property Management Team who are dedicated to our tenants all the while maximizing the value of the commercial real estate portfolio for third-party owners.

The focus of this role is to produce high quality, detailed work based on established standards, guidelines, and procedures. Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well-defined processes.

If you are looking to be a part of a growing team in the Ottawa and surrounding area and are excited to work with the industry’s best property management team, then we want to hear from you.

**Responsibilities**:

- Assist in preparing, compiling, assembling, distributing, and ensuring the accuracy and quality of all monthly report(s).
- Assist in compiling, entering data for the annual operating budget(s) and ensuring their timely delivery to the owners.
- Assist in compiling and assembling other reports, spreadsheets, and summaries as required from time-to-time.
- Assist in the preparation, tendering, and analysis of all contracts.
- Work closely with and assist the Property Manager, Building Operator(s), Property Accountant, and other Property Management team members day-to-day management and operation of properties.
- Assist the Property Manager and building operations staff in the supervision of all third-party contractors conducting business in the building(s).
- Process purchase orders, tenant work orders, and review invoices while ensuring accurate coding and approvals are in place, liaise with vendors and sub-contractors on billing related matters.
- Assist in the management of building/parking access card systems and maintain up-to-date records of all card/permit holders.
- Liaise with tenants on building and tenant related issues.
- Maintain and circulate all lists, including, but not limited to: portfolio lists, tenant lists, emergency manual and contact lists, site plans, floor plans, etc.
- Maintain and track tenant and vendor certificate of insurances.
- Compile and submit Property Managers and Building Operators’ expense reports.
- Provide backup for Reception during lunch period, breaks and other times as required.
- Participate in tenant retention promotional activities, including hosting tenant BBQ’s, Christmas Breakfasts etc., at all Colonnade BridgePort managed properties.
- Maintain utility reading database, and submission if applicable.
- Other duties as required.

**Qualifications**:

- 3-5 years of experience in commercial property administration
- Post-secondary education with a concentration in Office Administration or a related discipline
- Intermediate or advanced proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams
- Adaptable to learning new software programs and technology as required
- Strong organizational and administrative skills, self-motivated, and detail oriented
- Able to work effectively under pressure and as a team player
- Yardi experience an asset
- Bilingual (English/French) an asset, but not required

The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.

Colonnade BridgePort provides a dynamic work environment and offers a competitive salary and benefit package, including Summer Hours, social events, flexible work environment etc.

We thank all interested applicants, however, only those under consideration will be contacted.

  • Property Administrator

    5 days ago

    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Property Administrator

    1 month ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to...

  • Commercial Property Administrator

    2 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would...

  • Bilingual Onsite Property Administrator

    6 days ago

    Ottawa, Canada Capital Integral Property Management Inc. Full time

    Capital Integral Property Management, is looking for a full-time bilingual Office Administrator. You will work closely with the Property Manager, the Board of Directors and employees to manage day-to-day operations of a condominium and general administrative needs. This is a fast paced position that requires you to be organized and a multi-tasker who is able...

  • Property Agent

    4 weeks ago

    Ottawa, Canada Larocque Property Management Full time

    **INTRO**: Hello and thank you for your interest in our job opportunity. Our team is looking for a person to fill the role of a property agent with our company. This new member would participate in processing and undertaking tenant and landlord service request for our residents and owners, including inspections and administrative tasks This person will...

  • Property Manager

    1 month ago

    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Property Manager

    1 month ago

    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Property Administrator

    7 days ago

    Ottawa, Canada The Anglican Diocese of Ottawa Full time

    **Role Summary**: The Property Administrator will support the Director of Property and Asset Management in overseeing and maintaining the property assets of the Anglican Diocese of Ottawa. This role involves assisting with the day-to-day operations related to property and asset management, coordinating maintenance and repair activities, aiding in strategic...

  • Property Administrator

    4 weeks ago

    Ottawa, Canada Colonnade Management Inc. Full time

    **Two openings available** Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort's continued growth and expansion has created an opportunity for a Property...

  • Condominium Property Manager

    1 month ago

    Ottawa, Canada Apollo Property Management Full time

    Salary: We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa's leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a...

  • Property Administrator

    1 month ago

    Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full time

    **About the Position** This position works within the Resource & Compliance Department, the mandate for which is to provide support to Condominium Managers focusing on reporting obligations under the amended _Condominium Act, 1998_ as well as providing administrative support to CMs and their portfolios. The opportunity exists in this role to build a...

  • Property Administrator

    1 month ago

    Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full time

    **About the Position** This position works within the Resource & Compliance Department, the mandate for which is to provide support to Condominium Managers focusing on reporting obligations under the amended _Condominium Act, 1998_ as well as providing administrative support to CMs and their portfolios. The opportunity exists in this role to build a...

  • Assistant Property Manager

    1 month ago

    Ottawa, Canada E and S Property Management Full time

    Overview: **Responsibilities**: - Assist the Property Manager in managing all aspects of assigned properties - Coordinate property maintenance and repairs - Handle tenant inquiries and concerns promptly and professionally - Conduct property showings and lease renewals - Maintain accurate records of property-related transactions - Assist with rent collection...

  • Property Administrator

    3 days ago

    Ottawa, Canada National Capital Commission Full time

    **Job Level**: RE-03 $50,375 to $63,754 **Closing Date**: 05/03/23 **PROPERTY ADMINISTRATOR**: The Real Estate and Development Branch is looking for a Property Administrator for an indeterminate position. The position is classified as an RÉ-03 ($50,375 to $63,754 per annum). **ABOUT US**: The National Capital Commission (NCC) is the federal Crown...

  • Property Administrator

    7 days ago

    Ottawa, Canada Cushman & Wakefield Full time

    **Job Title** Property Administrator **Job Description Summary** - Manage all accounts payable and collection of receivables and input in the MRI/accounting software system - Follow-up with delinquent tenants and report to Property Manager on a weekly basis. - Preparation of Tenant Statement of Accounts - Complete required percentage rent calculation sheets...

  • Property Administrator

    1 week ago

    Ottawa, Canada Hazelview Properties Full time

    Property Administrator WHO YOU ARE We look for individuals who share a passion for excellence in what they do and are genuinely driven to provide above and beyond service. They provide a personalized and extraordinary experience to our residents and prospects while working with a team that is built on mutual respect, collaboration, and exceptional...

  • Property Management Administrator

    4 weeks ago

    Ottawa, Canada Concorde Properties Full time

    As a property manager admin you'd be responsible for supporting the day-to-day operations of a property management team. Your role involves handling administrative tasks and providing assistance to property managers, property owners, tenants, and other team members. Here is a general job description for a property manager admin: Tenant Relations and...

  • Property Administrator

    1 week ago

    Ottawa, Canada Hazelview Properties Full time

    **Property Administrator** **WHO YOU ARE** We look for individuals who share a passion for excellence in what they do and are genuinely driven to provide above and beyond service. They provide a personalized and extraordinary experience to our residents and prospects while working with a team that is built on mutual respect, collaboration, and exceptional...

  • Property Administrator

    7 hours ago

    Ottawa, Canada Claridge Homes Full time

    At Claridge Homes, we are dedicated to quality and craftsmanship without compromise. Established in 1986 and located in Ottawa, ON, we pride ourselves on providing a healthy, diverse, and balanced work environment. Working with a team of over 250 full-time employees, top contractors and professionals, we have grown to become Ottawa’s largest land developer...

  • Administrator, Property Management

    8 hours ago

    Ottawa, Canada Regional Group Full time

    We are seeking an exceptional Administrator who will provide administrative support to the Property Manager, Director and Senior Vice President of the Property Management Division. **About the role** The Administrator is responsible for: - Providing general office administrative support to Property Manager(s), General Manager (i.e. fax, scan, copy, file,...