Legal Assistant

2 weeks ago

Nanaimo, Canada BC First Nations Justice Council Full time

The BC First Nations Justice Council (BCFNJC) is growing rapidly, with six new Indigenous Justice Centres (IJCs) opening in 2023. Indigenous people in BC deserve world-class legal services and programs, and we are seeking experienced Legal Assistants who share our vision and understand the gravity of the work to join our teams.
The Indigenous Justice Centers (IJCs) are spaces where those facing involvement in the colonial justice systems can come for legal support. BCFNJC recognizes that Indigenous people are significantly overrepresented in both the correctional and child welfare systems and often face intersecting systemic and social barriers to navigating the colonial systems.
The IJCs houses Legal and Outreach teams that bring together a range of community, cultural and professional expertise that are available to people navigating criminal and child protection cases. The interdisciplinary team works together with a client-centered approach to access the legal and social supports that effect their housing, employment, physical and mental health and wellness, necessary to address the challenges facing them in the child protection and criminal justice systems.
The Legal Assistant provides office and administrative supports to the IJC staff lawyers, focusing on criminal defense and child protection matters.

**Job Duties and Responsibilities**:

- Prepare and arrange filing of court documents and ensure proper presentation of material for court.
- Prepare books of authorities, and order and log transcript requests.
- Open, update, maintain, index and assemble client files and records in the case management platform, in accordance with BCFNJC policies.
- Obtain legal documents and follow-up on information from Crown Counsel, opposing counsel or Ministry staff and review and organize materials as directed by the IJC staff lawyers.
- Perform the witness management function by locating and notifying witnesses; arranging appointments and travel requirements; and processing witness expenses for witnesses and/or expert witnesses.
- Document receipt of disclosure (legal documents, photographs, audio or videotaped statements, log materials).
- Respond to enquiries from Crown Counsel, clients and witnesses (who may at times be under emotional stress).
- Maintain a Bring Forward System for the staff lawyer to ensure timely response to correspondence, compliance with limitation periods and attendance at appointments.
- Close legal records (trial, hearing or appeal), ensure dispositions are noted accurately and update precedent records and files, in accordance with BCFNJC policies
- Conduct records management functions by classifying and storing records, in accordance with BCFNJC policies
- Arrange telephone and video conferencing for court appearances and maintain staff lawyer calendars
- Compile and submit statistical data with regard to clients served and services delivered, in accordance with the BCFNJC policies.
- Other tasks and duties as required at the discretion of the Staff Lawyer.
- Maintain confidentiality of client-related information

Participate in IJCs proactive approach to staff wellness
- Compile information for annual and other reports and ensure comprehensive statistics are maintained as required.
- Contribute to the collaborative approach to wrap-around services in the Indigenous Justice Centres
- Work together with the IJC team to maintain a welcoming, high-function centre by supporting colleagues and community partners, as assigned
- Cover reception desk as required
- Comply with BCFNJC policies and procedures

Other duties as assigned

**Qualifications & Work Experience**:

- 3+ years’ experience working as a legal assistant or paralegal in an office that offers criminal law or child protection legal services.
- Knowledge of First Nations practices and culture.
- Experience in Indigenous community engagement.
- Experience preparing legal documents, books of authorities and all aspects of maintaining criminal files and disclosure.
- Experience in management of child protection files is an asset.
- Ability to use tact, diplomacy, discretion and good judgment when dealing with sensitive situations, confidential material and demanding and difficult people.
- Knowledge of Clio practice management software is an asset
- The Legal Assistant must be a self-motivated individual with the ability to work with mínimal supervision.
- Ability to maintain confidentiality, problem solve and take initiative
- Understanding of interdisciplinary approach and respect for non-legal supports
- Commitment to collaborative team environment
- A clear criminal reference check (CPIC) and Vulnerable Sector Clearance will be a condition of employment

**Reporting**: This position reports to the Legal Supports Supervisor; daily operations oversight by local Managing Lawyer

**Locations**: Nanaimo, BC

**Office Type**: In-Office (possibility for hybrid work arrangement)

**Salary**: $45,000 - $55,000 annually

**Benefits**

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