![Town of Caledon](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant, Office of The Cao
1 week ago
Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.
In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can **_make a difference_**_._
**The Opportunity**
Reporting to the Executive Office Administrator, Office of the C.A.O., this role is responsible for providing essential administrative support to the Office of the C.A.O. This role involves managing C.A.O.’s calendar, coordinating meetings and events, maintaining records and documents, and ensuring efficient communication within the office. As the Administrative Assistant, Office of the C.A.O., you will perform the following duties, including but not limited to:
- Maintain and organize the C.A.O.’s office including managing schedules, appointment, and travel arrangements.
- Prepare and process necessary paperwork, including memos, letters, and documents.
- Ensure C.A.O.’s expenses are received, tracked, and comply with Town policy.
- Schedule and coordinate meetings, conferences, and events for the mayor, ensuring necessary resources are available
- Prepare and distribute meeting agendas, minutes, and other relevant materials
- Attend meetings and provide support, including taking detailed notes, documenting decisions, and following up on action items.
- Assist in the planning, coordination and execution of special projects and initiatives.
- Collaborate with other departments, agencies, and organizations as necessary.
- Manage and maintain official records, documents, and files related to the C.A.O.’s office, ensuring confidentiality and accuracy.
- Organize and update databases, spreadsheets, and other records as needed.
- Assist with research and preparation of reports, speeches, and presentations.
This position offers a salary range of $54,378.20 to $66,640.46 plus a competitive benefit package.
- Applications for this posting will be accepted until _**_May 27, 2024, 12:00PM_**_._
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