Administrative Coordinator, People Services
2 weeks ago
The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.
In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can **_make a difference_**_._
**The Opportunity**
Reporting directly to the Chief Human Resources Officer, this role is responsible for providing administrative support across the People Services Department. In addition to People Services, this position will provide direct support to the Chief Human Resources Officer by managing correspondence, calendar scheduling, providing phone coverage and coordinating meetings. This role provides assistance in all key areas of human resources by delivering a full range of services and initiatives to ensure efficient operations within the department.
As the Administrative Coordinator, People Services, you will perform the following duties, including but not limited to:
- Assist the CHRO with research, managing incoming correspondence, scheduling, phone coverage, minute taking as well as confidential personnel matters
- Provide efficient and streamlined administrative support to the Chief Human Resources Officer and People Services leadership team, to enable them to focus on strategic HR tasks.
- Drafts correspondence, presentations and reports as directed by the CHRO
- Attend virtual and in-person meetings, prepare, and distribute agendas and record meeting minutes
- Assist with mailing and courier across the department including distributing mail
- Assist with People Services P-card reconciliation as well as invoicing
- Liaise with vendors with respect to order inquiries, quotes and return merchandise authorizations
- Coordinate and facilitate HR projects and events as necessary
- Handle HR related inquiries or requests promptly and professionally
- Coordinate training sessions and seminars, and provide logístical support for HR initiatives
- Department liaison for the Corporate Filing System
- Assist with various other HR activities including recruitment, HRIS administration, payroll as needed.
- Records, manages, processes and monitors expenses and revenues in accordance with the approved budget for the Department
- Coordinates and maintains a standard financial management system for the Department in accordance with the approved budget for all Operating and Capital Budgets
- Facilitates responsible purchases
- Submit expense reports on behalf of the leadership team.
- Perform additional duties and undertake special projects as assigned
We are seeking an organized professional with a post-secondary diploma in Human Resources Management, Business Administration, or a closely related field. Working knowledge of all relevant legislation and regulations (Employment Standards, Labour Relations, Human Rights, Pay Equity etc). A minimum 2 years related experience in all aspects of Human Resources. CHRP designation is considered an asset.
This position offers a salary range of $60,225.23 - $73,805.67 plus a competitive benefit package.
- Applications for this posting will be accepted until _**_February 11, 2024 at 12:00PM_**_._
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