Accounts Payable Administrator

1 month ago

Burlington, Canada Royal Botanical Gardens Full time

Located at the head of Lake Ontario and within the municipalities of Burlington and Hamilton, Royal Botanical Gardens (RBG) is the largest botanical garden in Canada and one of the nation’s earliest nature sanctuaries. Comprising some 2700 acres of protected wetlands, botanical collections, parkland and display gardens, and within easy access of millions of nature-starved urban citizens, RBG dedicates its expertise in horticulture, conservation, science and education to connect people, plants and place for the purpose of nurturing and preserving healthy growing life on our planet. RBG directs its efforts, and seeks the support of individuals and organizations, to realize its vision of a world in which everyone is awake to the beauty, diversity and necessity of plants, and from that consciousness more actively works together to protect and preserve plant species and habitats and, by extension, our planet.

Working under the general direction of the Director, Finance, the Accounts Payable Administer is responsible for receiving, processing, and verifying invoices related to accounts payables to support ongoing operations and services at the Royal Botanical Gardens (RBG).

**Roles and Responsibilities**
- Provides a broad range of accounts payable services including processing outgoing payments (invoices, credit card statements), entering invoices, printing reports and reconciling the accounts payable ledger.
- Ensures that approved invoices are coded correctly prior to entry into the financial management system.
- Enters all pre-authorized payments, credit card charges, returned cheques and all other necessary adjustments to the general ledger.
- Creates payment batches, prints cheques and distributes signed cheques to payees.
- Verifies, investigates and resolves discrepancies between invoices, purchase orders, contractual documents and credit card statements.
- Oversees the purchase order process and system, provides training and assists staff with the creation of purchase orders.
- Completes month end reconciliation for credit cards and other accounts payable activities to support meeting monthly financial statement deliverables and timeline.
- Performs general accounting duties including maintaining accounts payable and vendor files, preparing regular and ad hoc reports to support planning, evaluation and monitoring activities.
- Prepares and files HST and other returns as required.

**Skills & Experience**
- Proven experience working with financial reporting systems and purchase order processes.
- Well-developed attention to detail to ensure completeness and accuracy of documents and statements and verify information.
- Demonstrated analytical, critical thinking and problem resolution skills.
- Ability to work both independently and collaboratively with staff both within the organization and external stakeholders.
- Well developed oral and written communication skills.
- Proven organizational skills to prioritize work activities and meet deadlines.
- 2-3 years experience in a similar role preferred.

**Work Conditions**

Position is required to work both indoors and may occasionally be required to venture outdoors to follow up with staff regarding financial documents or purchase orders.
- Ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
- Prolonged periods of sitting at a desk and working on a computer.

Upon request, suitable accommodations are available under the Accessibility for Ontarians Act.

We thank all those applicants however, only those selected for an interview will be contacted.

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