Accounts Payable Associate
3 weeks ago
Ready to help lead a dynamic team that is reshaping health care shared services and how they’re delivered?
Mohawk Medbuy is a national not for profit shared service organization trusted by Canadian hospitals and other healthcare providers to deliver exceptional value, innovation and support in raising the standard of patient care. Working as an extension of our Member organizations, we provide end-to-end supply chain, clinical and back-office services driven by collaboration and operational excellence. Through our clinical expertise and strategic data analysis, we source and deliver insights and solutions that address the challenges faced by health care providers - yielding efficiencies and cost savings that allow them to invest in and focus on improving the patient experience.
Mohawk Medbuy’s strength as an organization comes from our employees’ knowledge, skill and commitment to providing our customers with the highest standards of quality service to assist them in delivering exceptional patient care.
We are looking for a Temporary Full Time (approximately 18 month contract) Accounts Payable Associate to join our team.
**Summary of Position**:
Reporting to the Manager of AP Services, within the Burlington, Ontario office, this position is responsible for managing invoice queues in the invoice automation software with limited data entry activity, collecting vendor, employee and physician banking information and coordinating with Hospitals to update their records.
**Key Responsibilities Include**:
- Administer the automated and paperless invoice matching and approval system and process payment batches.
- Manage invoice queues and hold activity in the invoice automation software with limited data entry activity.
- Tracks and reports on statistical variances and process improvement opportunities to Team Leads and Manager
- Collect vendor, employee and physician banking information; coordinate with Hospitals to update their records.
- Process cheque & EFT batches, including wire transfers and credit cards on a periodic basis. Assure vendors are paid within accepted terms and submit data to bank for positive pay verification.
- Manage the aging of payables; coordinating payment decisions with MRP for cash flow at hospitals.
- Review invoices for accurate GL account & tax coding applied. Coordination with Hospital personnel could be required to ensure accurate coding.
- Create and administer payment plans (i.e. recurring invoices).
- Vendor (Supplier) contact to assist with issue resolution
- Provide professional, timely and accurate responses to inquiries from vendors as well as internal personnel.
- Upkeep standard work and internal control documentation and maintain compliance with each.
- Records, creates, analyzes and distributes a variety of statistical reports as required.
- Review and reconcile monthly vendor statements.
- Assist in the year end audits, provide required reports / samples to Auditors.
- Performing other related duties as assigned.
**Qualifications**:
- Post-secondary degree or diploma in Business Administration, Finance, Accounting or other related field.
- 3+ years of experience processing accounts payable, previous experience in a healthcare environment an asset.
- Excellent computer skills, including proficiency with MS Office (Excel, Word, Outlook, Teams).
- Experience with Microsoft Dynamics 365 - Business Central.
- Experience with Basware or other similar invoice automation software is preferred.
- Must be able to demonstrate strong working knowledge of accounts payable, generally accepted accounting principles and practices, proficiency with accounting software and a high degree of accuracy.
- Excellent multi-tasking skills, strong organizational skills and attention to detail.
- Effective problem-solving skills.
- Strong communication skills (oral and written) with excellent interpersonal skills.
- Works well within a team environment.
- Sound judgment and discretion in dealing with confidential information.
- Customer centric “mindset”. Customer service oriented for ensuring an enhanced customer experience.
As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.
Mohawk Medbuy Corporation is a HOOPP employer offering a competitive salary and comprehensive benefits package.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).
**Job Type**: Fixed term contract
Contract length: 18 months
**Salary**: From $24.39 per hour
Schedule:
- Monday to Friday
**Experience**:
- Accounts payable: 1 year (preferred)
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