Operations Coordinator

1 week ago

Dartmouth, Canada Atlantic Division Canoe Kayak Canada Full time

**About us**

ADCKC is the Provincial Sport Organization for canoe/kayak in Nova Scotia as well as the governing body for the club within Atlantic Canada. Our mandate is to further the sport, improve the quality of experience, and create lifelong memories and paddlers. We are a small, but effective, team responsible for collaborating with 10 member clubs. We are also responsible for maintenance and management of the world-class Lake Banook Racecourse and infrastructure.

If you pride yourself in being an effective facilitator that enhances and empowers others to do their jobs more effectively, this may be a wonderful opportunity for you. Our values-based approach to operations is employee-centric to ensure our Team looks forward to their job each day as well as gains a sense of reward and value for work done.

**Operations Coordinator, Atlantic Division Canoe Kayak Canada (ADCKC)**

**Start date**: January 15, 2024
**Term**: 1-year Position type: Flexible, blended part-time & full-time based on seasonal workload
**Job Location: Blended remote and main location in Dartmouth, NS**

**The Operations Coordinator will work alongside the ADCKC Technical Director, Facilities Manager, Provincial Coach, and Board of Directors to facilitate realization of the strategic vision for ADCKC. The Operations Coordinator will play a critical role in day-to-day operations and facilitating others to optimize performance and efficiency in the workplace. This leader will work closely with ADCKC staff, key stakeholders, and clubs to support operations and programming.**

**The successful Operations Coordinator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and staff support related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting a Team of diverse roles.**

**Ultimately, the Operations Coordinator should be able to ensure the smooth running of the ADCKC and help to improve the quality of programs through day-to-day operations.**
- **Relevant training, education, and/or experience in managing a workplace and interprofessional team ○ Relevant experience may include previous work as an office manager, administrative assistant, etc**:

- **Inquisitive and solutions-oriented approach to complex problem solving and connecting integrated aspects of operations**:

- **Effective in crisis management and conflict resolution**:

- **Strong financial literacy**:

- **No outstanding status with a CKC member club**:

- **High proficiency with Microsoft 365 products (Outlook, Word, Excel, etc.).**:

- **Strong interpersonal skills and the ability to connect individuals to reach goals**:

- **Attention to detail and a willingness to suggest improvements**:

- **Knowledge of the Atlantic and Canadian Canoe Kayak sport system or private sector business systems**:

- **Meet all Canoe Kayak Canada screening requirements**

**Reporting**: Day-to-day reporting is to the ADCKC Technical Director. Further reporting is to the ADCKC Board of Directors.

**Duties and Responsibilities**:
The primary duty and responsibility of the Operations Coordinator is to improve the efficacy of decision-making process for all staff in order to appropriate service the canoe/kayak clubs and community. The following duties and responsibilities are an overview and may shift in relevance and priority over time in order to reach these goals or to pivot in a new direction. This list is not exclusive and may be adjusted by the Board of Directors in collaboration with all full time ADCKC staff.

**Cultural**
- Facilitate supportive and healthy respect for others while encouraging compassionate competitive spirit in sport
- Address behaviours counterintuitive to adopted values of Clubs, ADCKC and CKC
- Support the sharing of knowledge to further the sport for the benefit of all participants

**Event delivery**
- Coordinate and book all necessary staff and volunteers for events
- Support regatta delivery
- Develop post-event report and survey templates

**HR & Financial Reporting**
- Staff grant facilitation & job recruitment process management
- Staff orientation development
- Insurance renewal
- Payroll management
- Payables & receivables processing

**Administrative**
- General contact directory
- Annual General Meeting management
- Membership database report generation
- Website management
- Meeting coordination

**Stakeholder Communication**
- Compile reporting requirements from staff
- Communicate reporting requirements and timelines to Member Clubs & provide assistance when appropriate
- Facilitate club checklist completion

**Organizational Duties**
- Support ADCKC staff where requested
- Support regatta / event delivery as a representative of ADCKC

**Other Duties**
- Consult other Provincial Sport Organizations and partners for administrative best practices so ADCKC can grow and evolve wi

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