Business Operations

6 months ago

Dartmouth, Canada GeoSpectrum Technologies, Inc Full time

**Career Opportunity**

GeoSpectrum is growing and has a new career opportunity for an experienced Business Operations and Travel Coordinator

As our Business Operations and Travel Coordinator you will be responsible for the development, support and coordination of the company’s travel program and cross-functional administration. Reporting to the Human Resources Director, the Coordinator supports the senior leadership team with operational administration, supporting employees with business travel, policy and procedure management.

**Explore GeoSpectrum’s Story**

GeoSpectrum Technologies is a rapidly growing company that designs and manufactures state of the art underwater acoustic components, transducers and integrated end-to-end systems for maritime surveillance and exploration. GeoSpectrum is known for its innovation and designing leading-edge products.

With clients across ocean science, defence and homeland security, and oil and gas industries, we’re proud of delivering reliable, customized solutions that go above and beyond the requirements of our customers.

GeoSpectrum was founded in Dartmouth, Nova Scotia and continues to grow after three decades of engineering. Our company’s core values are woven into the fabric of our work, commitment to employee engagement, and client service.

**Responsibilities**

**Travel Program Coordinator**
- Collaborate with business leaders, Program Managers, employees and suppliers to support the travel policy and program.
- Research and liaise with our external travel partner to plan employee flights, accommodations, transportation, and other travel requirements.
- Prepare and distribute travel itineraries.
- Advise employees on travel policy, procedures, travel preparations and international travel requirements.
- Support senior leadership with travel program development and continuous improvement.

**Operations Administration**
- Support senior leadership team with administration assignments.
- Manage coordination of senior leadership and visitor meetings.
- Support Operations and HR with maintenance of policies, procedures, and programs. Assist with export permit administration.

**Qualifications**
- Post-secondary education in Business Administration, Hospitality or Human Resources, or related field.
- 3+ years of Operations, Hospitality and/or Human Resource administration/coordinator experience.
- Demonstrated experience in travel planning and coordination, an asset.
- Experience scheduling and managing various assignments with competing priorities.
- Experience working with various department leaders, an asset.
- The successful person must be able to gain the appropriate Canadian government security clearance and satisfy all requirements to be able to work on Canadian Controlled Goods projects.

**Skills**
- Proficient in Microsoft Office suite, online research and using online company portals.
- Excellent organization and time management skills and ability to meet deadlines.
- Sound financial business acumen and proficient math skills.
- Ability to develop procedures and documentation.
- Demonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.
- Ability to handle, resolve or escalate travel-related issues promptly and efficiently.

**What you Bring to the Role**
- Natural ability to develop friendly, collaborative and trusting work relationships.
- Exceptional communication skills to effectively work with employees, management, and partners.
- Natural tendency for attention to detail and accuracy.
- Analytical in nature, understands needs of various stakeholders, and demonstrates sound judgement.
- Passionate for continuous improvement, quality and idea creation.
- Open-minded, forward thinking, and resilient to business change.
- Respect for and ability to maintain confidentiality and handle sensitive information.

**Security Requirements**

Canadian Government Security Clearances

**Explore GeoSpectrum’s Culture and Benefits**

At GeoSpectrum, we take pride in fostering a workplace that based on professional relationships, innovation and continuous improvement, and agile. Our employees work together in a collaborative, cross-functional approach. Enjoy having fun at work? Our social community is next to none Our leadership team encourages our people to contribute their ideas, insight, and feedback for innovation, continuous improvement, quality management, and workplace safety.
- Competitive salary based on experience
- Work-life balance with core hours
- Paid Time Off
- Employee-Family Assistance Program
- Group Plan Benefits
- Virtual Healthcare
- RRSP matching
- Corporate Discounts and perks
- Career development opportunities
- Monthly social activities
- Professional Development and training
- Free on-site parking

While we sincerely thank all applicants for taking the time to apply, however only those chosen for an interview will be contacted.

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