Human Resources Assistant

3 weeks ago


Whitby, Canada Day Communications for Durham District School Board Full time

**Job Code**:
3407811

**Closing Date**:
Jan 26, 2023 4:30 PM EST

**Employer**:
**Durham District School Board**

**Posted on**:
Jan 19, 2023

**Job Type**:
Full Time

**Job Category**:
Management & Professionals

**Open To**:

Management & Professionals

ECE, EA and Support Staff

**Openings**:
1
- **Mandatory Document**:

- Resume
- **School**:
**EDUCATION CENTRE (Whitby)**

**Start Date**:
Feb 01, 2023

**End Date**:
**Salary**:
$56,118-$65,658/yr.

**HUMAN RESOURCES ASSISTANT**

**Job Purpose**

Supports the Human Resources department by providing exceptional customer service and front desk coverage including triaging questions and concerns to appropriate HR staff, providing backup for HR transactional activities performed in all areas of HR, running reports and lists, scanning staff records, checking references for potential employees, and other duties.

**Accountabilities**
- Provides front desk coverage in the Human Resources Department. Greets visitors, triages telephone calls and personal inquiries to human resources identifying the appropriate HR staff member to access or responding to the inquiry directly. Responds to straight-forward queries regarding policies, procedures or collective agreement issues.
- Provides support to the Human Resources Information Management unit and is responsible for providing employment verification letters and responding to inquiries for employment verification from external sources; creating verification of experience letters for former employees; maintaining demographic information in the HRIS, including name, address and phone number changes; updating HR data as required, including salary changes, department and position transfers and other data entry requirements.
- Provides records maintenance support, including scanning documents into employee files, scanning and file management of highly confidential criminal background checks, maintaining Offence Declaration records and supporting activities related to ability management processes, labour relations grievance file management and employee sick and leave-related absences.
- Coordinates the Lunchroom Supervisor and Continuing Education hiring and documentation processes, maintains files and is the primary contact for staff.
- Prepares spreadsheets, calculates salary adjustments and inputs salary administration information in to the HRIS.
- Handles applicant testing as required.
- Receives and processes union grievances and correspondence.
- Provides employees with member assistance regarding pension enrolment
- Performs other duties as assigned.

**Knowledge and Skills**

Competent in the use of Office Suite products: Word, Excel, PowerPoint, Visio, Adobe
- Knowledge of office routines, methods, procedures
- Good problem solving skills; excellent administrative and organizational skills
- Interpersonal skills including the ability to work and communicate effectively with colleagues, students, visitors and external parties/agencies (e.g. unions)
- The ability to work effectively independently
- Ability to work well under tight times and to juggle multiple tasks at the same time

**Education** and Experience**

Education
- Completion of a post-secondary diploma in a business-related discipline or human resources.

Experience

Minimum of 2 years experience with the following:

- customer service environment
- computer experience preferably with a Human Resource Information System (HRIS)
- working an an administrative support position

The Durham District School Board (DDSB) is responsible for public education in the rural settings of Uxbridge, Brock and Scugog Townships and the urban settings of Ajax, Whitby, Pickering and Oshawa. The DDSB accommodates a school population of nearly 70,000 regular day students, through 132 elementary and secondary schools and learning centres, and thousands more who take advantage of a wide variety of continuing education and adult credit courses.



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