Administrative Assistant, Forensics
4 weeks ago
**WHO WE ARE**:
Ontario Shores Centre for Mental Health Sciences (Ontario Shores) is a public hospital that provides inpatient, outpatient and consultation services for people with complex mental illness. Our patients benefit from a recovery-oriented environment of care built compassion, inspiration and hope. We engage in research, education and advocacy initiatives to advance the mental health care system and are proud to work with partners across the continuum of care. If you thrive on innovation and positive change, and share our vision of Recovering Best Health, Nurturing Hope and Inspiring Discovery, Ontario Shores is the place for you.
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Ontario Shores Centre for Mental Health Sciences is seeking an Administrative Assistant for the Forensic Program. This program provides inpatient and outpatient services for adults who have an identified mental illness and who have come in to contact with the law.- Provide administrative support
- Be responsible for scheduling all ORB hearings and related legal events
- Assist with communication and liaison necessary for the effective movement of forensic patients between mental health facilities,detention centres and Ontario Shores’ clinical units
- Assist with the preparation and distribution of Ontario Review Board reports and assist with the admission of forensic patient into the assessment beds from the court system
- Develop and maintain a forensic database; and prepare statistical reports related to forensic services.
- The role also involves scheduling Ontario Telemedicine Network events that relate to forensic assessments
In this role, the Administrative Assistant must be able to work collaboratively, and provide exemplary communication skills, which are required in daily interactions with staff from the courts, Crown Attorney’s office, Ontario Review Board, other mental health facilities, detention centres, and Ontario Shore’s staff.
- We are dedicated to promoting the safety and well-being of patients, employees, and visitors by raising awareness of the harmful impact of tobacco use and eliminating second-hand smoke exposure and triggers. Tobacco, cannabis, and the use of electronic cigarettes (vaping) are not to be used or visible on Ontario Shores property, including parking lots and walking paths. As such, Ontario Shores is a Tobacco-Free Organization._
- Qualifications Required and Preferred- Graduate of a Community College Medical Office Administration Diploma program or health administrative assistant certification program or other equivalent preferred
- Experience in an Administrative Assistant role, preferably in a health care setting
- Sound knowledge of Medical Terminology
- Knowledge of the Ontario Review Board, the Criminal Code of Canada, the Mental Health Act of Ontario, forensic services throughout the Province of Ontario, court and Ontario Review Board Dispositions, Ministry of Health and Long-Term Care and Ontario Review Board directives pertinent to forensic patients
- Knowledge of relevant legislation such as the PHIPA, Public Hospitals Act, Health Care Consent Act
- Knowledge of hospital procedures and relevant administrative policies
- Advanced computer skills with knowledge of Microsoft Office, Word, Excel, PowerPoint, Outlook, and Access
- Excellent judgment skills and initiative to elicit and review information, identify problems, and evaluate information are part of the decision-making process
- Excellent administrative skills to collect and interpret data
- Excellent written and verbal communication skills to enable you to effectively interact with administrators, professional, physicians and other staff of Ontario Shores and external contacts
- Excellent keyboarding skills (50-60 Wpm)
- Ability to perform the physical demands of the position and maintain regular attendance.
- Ontario Shores is committed to ensuring the health and safety of all of our patients, staff, and community, and as a result, has implemented a mandatory COVID-19 Vaccination Policy in accordance to the Government of Ontario’s directive around mandatory vaccination policies. All new hires must be fully vaccinated (two weeks post second dose) prior to starting employment with Ontario Shores (note: those seeking a medical exemption or an exemption related to a Human Rights Code Ground must provide documentation for approval)._
- Closing Date- 4/13/2023- Ontario Shores is committed to ensuring the health and safety of all of our patients, staff, and community, and as a result, has implemented a mandatory COVID-19 Vaccination Policy in accordance to the Government of Ontario’s directive around mandatory vaccination policies. All new hires must be fully vaccinated (two weeks post second dose) prior to starting employment with Ontario Shores (note: those seeking a medical exemption or an exemption related to a Human Rights Code Ground must provide documentation for approval).- We are dedicated to promoting the safety and well-being of patients, employees
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