Human Resources Coordinator

3 months ago

Malahat, Canada Malahat First Nation Full time

**Malahat Nation**: 110 Thunder Road | Mill Bay, BC| V8H 1B8
Tel: (250) 743-3231 | Fax (250) 743-3251
**Human Resources Coordinator**:
**REPORTS TO** Human Resources Manager
**COMPENSATION** $ 64, 105.56 per annum**:

- **$ 66, 028.73 per annum (NEE: 18)
$ 69, 742.82 per annum**:

- **$ 71, 835.11 per annum (NEE: 21)

**START** As Soon As Possible
**STATUS** 1 - Fulltime Permanent, _35-hours per week_
- Malahat Nation represents approximately 350+ members with two reserve lands located on the western shore of Saanich Inlet, south of the village of Mill Bay, about 40-kilometres north of Victoria, British Columbia. Malahat Nation is seeking a dedicated and hard-working Human Resources Coordinator with experience working with Indigenous communities in Human Resources. We are looking for fun, energetic, dependable and organized staff. Our staff are offered a pension and benefits plan, and opportunities for professional growth and development._

**PURPOSE**:Reporting to the Human Resources Manager, the Human Resources Coordinator completes clerical duties and provides administrative support to all Malahat Nation employees. The incumbent will provide complex administrative support to the HR Manager, including recruitment and retention, onboarding and orientation, maintain employee records, and employee engagement. This position is situated in a demanding environment which requires the highest level of tact, discretion, sensitivity and attention to detail. This position is a fulltime permanent position based in the office with the possibility of a hybrid working arrangement, with mínimal local travel as required.

**RESPONSIBILITIES**:

- Under the guidance of the HR Manager, uphold and enforce the Human Resources (HR) Policy in all tasks and activities, assisting staff with interpretation of the HR Policy as needed
- Provide professional administrative support the HR Manager through proactive development and preparation of correspondence, presentations, reports, type forms, letters, and memos as necessary
- Prepare and maintain employee personnel files, ensuring each file is thorough, accurate, complete, safeguarded and kept confidential, updating each file promptly as necessary
- Facilitate communication between the HR Department, hiring departments, and applicants, ensuring timely response to questions from hiring managers, applicants, and new hires
- Assist and support employee onboarding and orientation, ensuring a positive employee experience, including processing and filing new hire/payroll paperwork in collaboration with the Finance Department, reviewing the HR Policy with new staff,
- Receive, and where possible address and support, employee requests regarding human resources questions, issues, rules, and regulations
- Utilize Human Resources Information Systems (HRIS), in collaboration with HR team, Malahat Nation IT Department, and others as relevant. This includes ensuring the system is being utilized to its full potential, assisting staff to navigate the system, and troubleshooting
- Assist and support in the planning and organizing of employee engagement activities,
- Attend Malahat Nation functions and networking events on behalf of the Human Resources department as assigned, and external Human Resources events and conferences, job fairs to promote the organization and recruit new employees as assigned
- Assist and support in arranging for in-house and external training activities for staff as required
- Prepare documentation for the submission of HR-related expenses for the HR Manager as needed in accordance with the Finance Policy, including ordering and maintaining promotional materials inventory
- Stay up to date and comply with changes in labour legislation
- Understand and comply with Occupational Health and Safety Regulations
- Supports the mission, vision, and values of Malahat Nation
- Other duties as required

**EDUCATION AND EXPERIENCE**:

- Degree or diploma in human resources, personnel management, personnel administration, business administration or other related field preferred; or an equivalent combination of education and experience
- Minimum 3-years of human resource administration experience
- Experience working in an Indigenous community and a willingness to learn about Malahat culture, customs, and traditions is an asset
- Criminal Record Check (CRC) required
- Valid BC Driver’s License and reliable vehicle required
- Effective December 3, 2021 full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Knowledge of HR software programs (HRIS or HRMS)
- Knowledge of Federal and Provincial labour and safety laws, including the Canada Labour Code
- Knowledge of Microsoft Office software at an advanced level
- Excellent verbal and written communication skills
- Strong attention to detail, analytical and problem-s

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