Administrative Clerk

**Malahat Nation**:
110 Thunder Road | Mill Bay, BC| V8H 1B8
Tel: (250) 743-3231 | Fax (250) 743-3251

**Administrative Clerk**:
**REPORTS TO**
Executive Director of Infrastructure & Capital Projects

**COMPENSATION**
$ 41, 752.89 - $43, 005.48 per annum (NEE: 9) **_to_**
$ 49, 096.42 - $50, 569.31 per annum (NEE: 15)

**START**
As Soon As Possible

**STATUS**
1-Full Time Permanent
- 35-hours per week_
- Malahat Nation represents approximately 350+ members with two reserve lands located on the western shore of Saanich Inlet, south of the village of Mill Bay, about 40-kilometres north of Victoria, British Columbia. Malahat Nation administration is a growing organization engaged in economic development and providing services to members. We respect the land and resources and conserve our resources by not taking more than what we need to ensure that we still have our resources for our future generations._

**PURPOSE**:
Reporting to the Executive Director of Infrastructure and Capital Projects, the Administrative Clerk will provide day-to-day administrative and clerical support to the Infrastructure and Operations and Maintenance Department, assisting in meeting obligations, scheduling, and providing quality control of the operations and maintenance of key infrastructure, housing and community buildings and other tracking and maintenance requirements. _This position is a 35-hours per week full time term position that works in the office, with mínimal local travel as required._

**RESPONSIBILITIES**:

- Perform clerical duties including typing, filing, and completion of simple forms.
- Answer phone, direct calls to appropriate individuals, and prepare messages as needed.
- Copy, sort, and file records related to office activities, business transactions, and other matters.
- Prepare letters, memos, forms, and reports according to written or verbal instructions.
- Maintain filing systems either manually or electronically.
- Liaise with members and third parties on matters such as maintenance requests and bookings of buildings and fleet vehicles.
- Assist Malahat Nation community members with requests for bookings in community buildings.
- Assist with the scheduling of janitorial requirements, including supporting with supply orders and inventory.
- Assist with the implementation and enforcement of a Community Buildings Policy.
- Prepare and, with support, deliver notices to community about Operations and Maintenance activities in community.
- Provide administrative support as required, including attending meetings and recording meeting minutes with internal and external parties.
- Provide input into the annual work plan and reporting for the Infrastructure and Operations and Maintenance Departments.
- Perform other related duties as assigned.

**EDUCATION AND EXPERIENCE**:

- Minimum grade 12 along with mínimal post-secondary training in a related field would be an asset; an acceptable combination of related education, training and experience is required.
- One (1) or more years experience working in an office setting, preferred in a First Nation community.
- Experience working in a First Nations community and a willingness to learn about Malahat culture, customs, and traditions is an asset.
- Criminal Record Check (CRC) required.
- First Aid certification is beneficial
- Valid BC Driver’s License and reliable vehicle required.
- Effective December 3, 2021 full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment.

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Strong organizational skills.
- Time management with the ability to multitask different tasks simultaneously.
- Excellent written, oral, and interpersonal communication skills.
- Knowledge of Malahat Nation programs and processes an asset.
- Knowledge of Malahat Nation internal departments and programs an asset
- Knowledge of Microsoft Office Suites programs or related software is required.

Interested applicants are invited to submit a current resume, a detailed cover letter and three references.

**_Please reference the ‘Job Title’ in the ‘Subject Line’._**

Human Resources Department, Malahat Nation In person, fax 250-743-3251 or

**DEADLINE: Recruitment Open Until Position Filled.**
- Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry._
- We thank all applicants in advance but only those selected will be contacted._

Education : Other trades certificate or diploma
Experience : 1 year to less than 2 years