Human Resource

**Malahat Nation**: 110 Thunder Road | Mill Bay, BC| V0R 2P4

Tel: (250) 743-3231 | Fax (250) 743-3251

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**Human Resource (HR) Clerk**:
**REPORTS TO** Human Resources (HR) Manager

**START DATE** As Soon as Possible

**COMPENSATION** $41, 752.89 - $43, 005.48 (NEE: B -9)
- combination of both._

**STATUS** Permanent, Fulltime (30-hours per week)
- Malahat Nation represents approximately 350+ members with two reserve lands located on the western shore of Saanich Inlet, south of the village of Mill Bay, about 40-kilometres north of Victoria, British Columbia._
- We are looking for fun, energetic, dependable and organized staff._
- Our staff are offered a pension and benefits plan, and opportunities for professional growth and development._

**PURPOSE**:Reporting to the HR Manager, the HR Clerk will provide reception, clerical, administrative, and records management support to the Human Resources and other Malahat Nation Departments in the day-to-day Human Resources duties of the administration of Malahat Nation involving material of a confidential and sensitive nature.
- This position is a fulltime permanent position that works in the office, with mínimal local travel as required._

**RESPONSIBILITIES**:

- Demonstrate a professional and positive demeanor while responding to inquiries made in person, by telephone or by mail and make appropriate referrals;
- Under the supervision and guidance of the HR Manager, develop, maintain, and process employee personnel files with the highest degree of confidentiality and security;
- Assist with a variety of correspondence, reports, letters, memorandums, notices, and presentations, and / or graphic materials using Microsoft Office Suite Programs
- Assist in the onboarding process for all new employees;
- Assist in arranging and scheduling organization-wide training opportunities and team building exercises;
- Assist the HR Manager in the addressing of conflicts and incidents;
- Schedule meetings and appointments for the HR Manager with other Malahat Nation Departments and employees;
- Distribute and explain forms for employees i.e. Employee Leave Requests, Benefits and Pension Applications, etc.; aid with completion as needed;
- Operate a variety of office equipment including but not limited to, computer and related software, photocopiers, facsimile, and printers;
- Upholding all aspects of the HR Policy and all other Malahat Nation policies and procedures;
- Provide backup reception and other administrative support as needed;
- Participate in staff and / or department meetings, events, training and other initiatives;
- Other duties as required.

**EDUCATION AND EXPERIENCE**:

- Minimum grade 12 along with mínimal post-secondary training in a related field would be an asset; an acceptable combination of related education, training and experience is required
- One (1) or more years experience working in an office setting; database experience considered an asset
- Criminal Record Check (CRC) required
- Valid BC Driver’s License and reliable vehicle required
- Experience working in a First Nations community and a willingness to learn about Malahat culture, customs, and traditions is an asset
- Effective December 3, 2021 full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Ability to maintain strict confidentiality and sensitive information
- Ability to take initiative, strong attention to detail and organizational skills, ability to prioritize all tasks to meet given deadlines
- Time management with the ability to multitask different tasks simultaneously
- Excellent written, oral, and interpersonal communication skills, with strong analytical and problem
- solving skills
- Ability to work in a team environment as well as work independently
- Ability to work in a high paced environment dealing with difficult emotional and critical issues
- Knowledge of Malahat Nation programs and processes
- Knowledge of Malahat Nation internal departments and programs an asset
- Knowledge of Microsoft Office Suites programs i.e. Word, Excel, PowerPoint etc.

**_Interested applicants are invited to submit a current resume, a detailed cover letter and three references._**

**_Please reference the ‘Job Title’ in the ‘Subject Line’._**

**Website**:
Deadline: Recruitment Open Until Position Filled.
- Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry._
- We thank all applicants in advance but only those selected will be contacted._

Education : Other trades certificate or diploma
Experience : 1 year to less than 2 years