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Office Administrator

3 months ago

Ottawa, Canada NCM Services Full time

NCM Hydrovac is currently seeking an office administrator to join our team. The office administrator will be required to perform an array of administrative duties including HR payroll and enterprise resource planning.

Job Duties

**Payroll, HR**
- Employees benefit activating.
- Employees training scheduling updated. All employees training updated.
- Pre-employment and new hire paperwork. Maintain employee files.
- Keeps track of all holidays for employees / requests.
- Payroll completed in house. Bookkeeper generates the Cheque.

**Daily task**
- Review and prepare all documents, reports and other correspondence materials for the management team.
- Assist with report and presentation preparation.
- Ability to type 60 words per minute
- Time clock fob and time tracking in Time pilot software.
- Issuing fob for security system doors.
- Maintain and monitor office supply inventory levels and place orders as required.
- Opens PO's in Quick book
- Shipping and receiving.
- Maintenance and Purchasing
- Invoicing and collection

**Operation Strategic Planning and Growth**

ERP skills enterprise resource planning considered an asset.

Training and Development, Certification, Legal and Regulatory Compliance.

Leadership skill and key player in the successful running of the office's department operation. Other duties, relevant to the position, shall be assigned as required.

Bookkeeping and Support of the company's office Bookkeeper.

Prioritized tasks delegated.

Maintain a professional image and demeanor with all employees, management, executives and visitors always.

Business Administration degree or 5 years’ experience as an office Administrator, or relevant role.* Proficient use of various office based software including Quickbook 5 years, Microsoft Office, Outlook, Fleet repair software and Excel.

Benefit

NCM services offers competitive salary packages, benefit, and career advancement opportunities.

NCM is an Essential service

Job: Immediate opening

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Office: 5 years (required)
- QuickBooks: 5 years (required)
- Supervising: 5 years (required)

Work Location: In person

Expected start date: 2024-04-08