Administrative Assistant

2 weeks ago


Thunder Bay, Canada Ministry of Natural Resources and Forestry Full time

Do you have highly developed administrative and customer service skills? If so, they will be well utilized as the Administrative Assistant providing critical administrative and business support services to internal and external clients in the Ministry of Natural Resources and Forestry's Regional Operations Division.

Please Note:

- 1 permanent position supports the Red Lake Sioux Lookout District and works from the office located at 227 Howey Street, Red Lake, ON
- 1 permanent position supports the Thunder Bay Ignace District and works from the office located at 435 James Street S. Thunder Bay, ON.
- 1 permanent position supports the Kenora District and works from the office located at 808 Robertson Street, P.O. Box 5080 Kenora, ON.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role, you will:

- provide administrative support services by preparing, organizing and coordinating meetings, workshops and travel arrangements for staff
- coordinate the preparation and distribution of agendas/background materials and attend meetings to take minutes
- maintain calendar of appointments for the manager
- prepare reports, correspondence, memoranda, graphics, charts, financial/ statistical reports and spreadsheets
- process incoming and outgoing mail
- creating, maintaining and ensuring security of files, archiving files and records according to approved retention
- provide customer service to external and internal clients on ministry policies, procedures and other information
- provide financial administration support through processing financial transactions (e.g. preparing reports, etc.)
- provide administrative support for human resources related procedures, i.e. processing time sheets and forms

**How do I qualify?**:
**Reasoning, time management and organizational skills**:

- You have reasoning and time management skills to determine priorities based on various dependencies, conflicting demands and timelines.
- You have organizational skill to handle a variety of work demands, multi-task and coordinate fluctuating workloads, as well as maintain an organized work environment and filing systems.

**Communication and interpersonal skills**:

- You have proven communication skills to proofread and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format.
- You possess tact, diplomacy and interpersonal skills to ensure good internal and external relations.

**Computer, office equipment and typing proficiency**:

- You are able to operate and maintain general office equipment such as photocopiers, faxes and telephones.
- You are proficient in typing and word processing.

**Technical skills**:

- You are able to understand and interpret relevant legislation such as Freedom of Information and Protection of Privacy Act (FIPPA), Occupational Health and Safety Act, collective agreements, financial and human resource policies and procedures.
- You are familiar with office administrative procedures and purchasing.
- You have math skills to review invoices and claims, and resolve discrepancies.

**Analytical and problem-solving skills**:

- You have proven analytical and problem-solving skills to make decisions, determine appropriate action, reconcile reports, resolve discrepancies, and investigate alternatives.

**Additional Information**:
**Address**:

- 1 Permanent, 227 Howey St, Red Lake, North Region
- 1 Permanent, 808 Robertson St, Kenora, North Region
- 1 Permanent, 435 James St S, Thunder Bay, North Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Monday, January 9, 2023**Note**:

- N-NR-192138/22(2)



  • Thunder Bay, Canada Lakehead University Full time

    **ADMINISTRATIVE ASSISTANT**: **Departments of Chemical, Civil & Mechanical Engineering** **Full time, Temporary Position** **COPE, Level 7** **Competition # COPE-23-01** The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students. This...


  • Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1**: **Closing date: June 13, 2023**: **Position Overview**: The Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing...


  • Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-06-2023** - One Permanent Position Available - 35 hours per...


  • Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-21-2023** - One Permanent Position Available - 35 hours per...


  • Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1 - Permanent Full Time**: The Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical...


  • Thunder Bay, Canada Roach's Yellow Taxi Full time

    About Us: Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Administrative Assistant to join our team and support our operations. Position...


  • Thunder Bay, Canada Cando Rail & Terminals Full time

    The Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Administrative Assistant is responsible for organizing and coordinating the administrative needs of the site. **Roles and Responsibilities** - Support...


  • Thunder Bay, Canada Children's Centre Thunder Bay Full time

    Children’s Centre Thunder Bay works together with families, caregivers and a community of partners to make a real difference in the quality of life of children and youth. We are an accredited, not-for-profit organization providing treatment and support services for children and youth, from birth to 18 years, who are experiencing behavioural, emotional,...


  • Thunder Bay, Canada Lakehead University Full time

    **Administrative Assistant** The Administrative Assistant will also participate in research activities by assisting with the collection and processing of data, or other tasks as required. Lakehead University is a comprehensive, research-intensive university, founded in 1956, with a reputation for innovative programs and cutting-edge research. With 11...


  • Thunder Bay, Canada Thunder Bay District Health Unit Full time

    End Date - February 24, 2023 - 4:30pm The Thunder Bay District Health Unit is seeking a full-time permanent, Administrative Assistant in the Corporate Services Division. Reporting to the Director of Corporate Services, the Administrative Assistant is responsible for providing general clerical and confidential secretarial services to the Director and...


  • Thunder Bay, Canada Independent First Nations Alliance Full time

    **Position Summary** The Independent First Nations Alliance (IFNA) is looking to hire a Project Administrative Assistant for the Technical Services Team, based in the city of Thunder Bay, Ontario. The Project Administrative Assistant (PAA) has the primary responsibility for providing administrative and clerical support, office management and administration...


  • Thunder Bay, Canada Englobe Full time

    We offer A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking. Choose the path of impact. Join...


  • Thunder Bay, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Thunder Bay, Canada Youngs Insurance Brokers Thunder Bay Full time

    Local Insurance Office in Thunder Bay is looking for a Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. Job Responsibilities: - Providing assistance to our Manager and occasionally to...


  • Thunder Bay, Canada Ministry of Natural Resources and Forestry Full time

    Are you a highly organized individual with strong administrative skills? If so, here is your opportunity to showcase these skills while performing a variety of duties in a fast-paced environment. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to...


  • Thunder Bay, Canada John Howard Society of Thunder Bay Full time

    **Administration Professional** Administrative Assistant/Bookkeeper The John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision of re-integration...


  • Thunder Bay, Canada John Howard Society of Thunder Bay Full time

    Salary: $21.50 / Hour **Administration Professional** Administrative Assistant/Bookkeeper The John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision...


  • Thunder Bay, Ontario, Canada Englobe Full time

    Job Description Your EmployerDare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale...


  • Thunder Bay, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to...


  • Thunder Bay, Canada rust check Full time

    **Office Administrative Assistant** The Office Administrative Assistant will perform a wide range of administrative activities to facilitate the efficient operation of the organization and support the work of management and other staff where required. Duties will include Answering phones, booking appointments, greeting customers, checking in people,...