Project Coordinator/administrator

1 month ago

North York, Canada Hire Results Ltd. Full time

**Project Coordinator/Administrator**

**Our client**:
Our client is a leader in the North American material handling marketplace. They are a provider of industrial storage and shelving, expertly designed and engineered to enable businesses to increase capacity, productivity, and efficiency. They deliver more than products alone. Their services include consultancy, planning, installation, and ongoing service and support from complete warehouses or distribution centers to shelving solutions for retail, manufacturing, and automotive industries.

**Their purpose**:
As a one-stop-shop for storage solutions, our client is committed to developing storage solutions that help their customers work quicker and more efficiently while becoming more profitable. Simply put, they make it work

**About the opportunity**:
Our client hires passionate people who care about doing the right thing for their customers.

The collective skills, knowledge, experience, and enthusiasm of their employees is behind their exceptional service record. They are entrepreneurial, creative, and outcome focused. Here, your natural talent and achievements will flourish in an inclusive environment of teamwork, trust, and continuous learning. They are always pursuing excellence to exceed their ambitious goals, rewarding both the goal outcome and how they achieve it. This is what our client is offering their next Project Coordinator/Administrator.

**Successful employees of our client**:

- are Customer-centric - they understand and embrace the role of delivering exemplary customer service
- are Leaders - who lead by example through their actions and attitudes
- are Innovators - they look for opportunities to improve, do things differently, and add value for their customers and business
- Commit to Excellence - in all that they do

**Great Work Environment**:

- Entrepreneurial culture and learning environment
- A workplace that promotes positive values
- An atmosphere of team work
- Progressive management focused on collaboration and empowerment

**Responsibilities**:
Reporting to the Director of Engineering, the Project Coordinator/Administrator is responsible for overseeing the coordination/administration of projects including but not limited to materials handling, budget, expenses, change orders, contracts, insurance, and purchasing. You will work closely with the Engineering/Project Management team and other key stakeholders to understand priorities, planning, forecasting timelines, scheduling, conflicts, and execution.

Additionally, you will provide other ad hoc administrative assistance to the project managers, such as ordering equipment and materials, managing deadlines and workflows, and scheduling meetings — all in an effort to support the project managers and keep the project running smoothly, on time, within budget, and accurately.

**_Project Coordination: _**
- Assist Project Managers to cover the full project life cycle of the project - initiation, planning, execution, monitoring/controlling, and closing.
- Oversee various projects of significant magnitude in terms of complexity, cost ($1M
- 10M), time-constraints, internal and external clients, suppliers, staff, and other stakeholders.
- Develop and maintain the project schedule and budget for the engineering and construction segments of the project.
- Provide status report of project milestones and adjustment to schedules.
- Control expenditures within limitations of project budget
- Overseeing the coordination of projects i.e., materials handling, budget, expenses, change orders, contracts, insurance, and purchasing.
- Assist with the creation and submission of project billing.
- Provide status and progress reports to customer, project team, and management.

**_Project Administration:_**
- Oversee and manage project documentation and coordinate documentation revisions and distributions.
- Upload projects BOM into ERP system.
- Prepares standard project status reports for project delivery team, client, and management.
- Enter project information data (i.e., project status updates, schedule updates) into project management module in the ERP system.
- Assist with project administration deliverables (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).

**What We Are Looking For**:

- Undergraduate degree in Engineering - Civil, Mechanical, Construction or Industrial.
- Coordination of all activities associated with the project from receipt to hand over of the project to the client while ensuring that the project is delivered on time.
- Highly motivated and able to complete projects with mínimal direct supervision.
- Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative.
- Anticipate problems and drive ri

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