Project Administrator

2 months ago

Toronto, Canada Dialog Full time

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do.

Explore the Toronto Studio and join us

**How you'll make a difference**:

- Be fully immersed into project responsibilities by reading and understanding the client contract
- Drafting agreements and preparing for review and execution
- Assist and implement DIALOG quality management system
- Coordinate with project accountants and project managers (internal, subconsultant, and external teams), regarding work in progress, invoices, proposals, service requests, purchase orders, reporting, and milestones in particular
- Develop protocols for filing, tracking and document control
- Create and maintain project TEAMS pages and/or SharePoint portals
- Prepare, issue and track fee letters, project status reports and other documentation as requested by the Project Manager
- Set up projects in CA software (ONWARE), train team members and troubleshoot issues
- Ensure document quality, accuracy, and compliance with procedures
- Maintain team calendars, and schedule team meetings
- Provide other administrative project support to the project manager and partner-in-charge as needed such as maintaining tracking sheets, following up with various stakeholders
- Integrate and collaborate with studio teams across the practice, in support of DIALOG initiatives, branding and goals
- Actively participate in the planning of internal events, and other Administration Team initiatives

**Who you are**:

- Advanced Microsoft Office Suite, Adobe Acrobat, SharePoint
- An organized approach with intuitive protocols for others to follow
- Personable, professional manner with excellent communication skills
- Demonstrated experience with data entry, document control, and client support
- Meticulous attention to detail, capable of proofing documentation
- Maintain strong client and consultant relationships
- High computer literacy, ability to understand new software and adapt as practice changes
- Able to prioritize and manage time to meet tight deadlines
- Reliable and resourceful, a “go to” person for the team
- Work independently with mínimal managerial supervision
- Embody DIALOG values (internally and externally)

**Nice to have**:

- Familiarity with Adobe CS, Miro
- Experience with Onware
- Demonstrated technical editing skills

**Perks & Benefits**
- Parental leave top-up programs for all parents upon the birth or adoption of a child, continued growth through Learning & Development support, RRSP matching and competitive medical and dental benefits coverage upon the first day of employment are just a few of the benefits that DIALOGers enjoy.

**Equal Opportunity

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