Accounts Payable Administrator

2 months ago

Surrey, Canada AFL Telecommunications LLC Full time

America Fujikura Limited (AFL) is seeking an "Accounts Payable Administrator" for our Canadian operations at our Head office at Surrey, BC.

The Accounts Payable Administrator is mainly responsible for completing invoice work including reviewing, processing, tracking, coding submitting invoices for payment.

Sound like you? Read on

SPECIFIC RESPONSIBILITIES
- Review all invoices for appropriate documentation and approval prior to payment
- Handle all Accounts Payable mail by sorting, responding to, reviewing and distributing accordingly
- Code and submit invoices appropriately into system
- Update tracker with invoice information including, but not limited to, invoice numbers, invoice date, name of vendor, date received and descriptions
- Provide updates to internal business units via the invoice tracker
- Complete check runs on a weekly basis
- Close month-end, complete month-end checklists and provide status updates to internal stakeholders
- Review Electronic Funds Transfer (EFT) cheques to ensure all vendors are paid accordingly
- Responds to all vendor inquires in a timely manner
- Perform other duties as requested, directed or assigned
- Assist internal business units with queries in regard to Accounts Payable
- Ensure Purchase orders are accurate and received in system for processing
- Troubleshoot issues that arise and resolve accordingly
- Follow-up on approvals on invoices to process
- Identify and handle any price discrepancies
- Assist with internal traffic violation process, forward for approval and process accordingly
- Review and approve Concur expenses
- Routes invoices on hold for resolution and aid Procurement where needed
- Complete filing of documentation as necessary
- Provide backup support to Finance team members and other business units when and if necessary
- Enhancing Organization reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishment
- Adhere to and promote the environmental, health & safety policies of AFL
- Provides accurate and effective document preparation and records management relative to the Account Payable function

Qualifications and Experience required
- High School diploma
- Accounting Degree and/or College Diploma preferred.
- 1-2 years of work experience in Accounts Payable
- Proficient in MS Office, specifically Excel, Word, Outlook and Access
- In-depth understanding financial accounting

Great-to-haveskills and abilities
- Flexible - open to change & new information and rapidly adapts to changing conditions or unexpected obstacles
- Detail oriented - excellent attention to detail with the ability to follow through on assigned tasks
- Independent - ability to multitask and work well under limited supervision
- Results focused - driven to achieve
- Interpersonal skills - able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
- Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
- Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times

WORKING CONDITIONS
- Hybrid office environment (for this position, a balance of 80% in office; 20% remote mix will be likely)
- General office hours are Monday through Friday 8:00am to 5:00pm

ADDITIONAL INFORMATION:
Who is AFL?

America Fujikura Limited (publicly known as AFL) is a premiere service provider in the global telecommunications industry focusing on leading-edge network technology, quality, safety and superior customer satisfaction. AFL manufactures, engineers and installs the fiber optic products and equipment that communications providers need to provide quad-play solutions to their customers.

Why work at AFL?
- We Care:
Our team members are our most valued asset. AFL truly value all its employees and customers. We are a group of talented individuals and team players who strive to make a difference.
- We Include

: AFL is an equal opportunity employer that’s committed to accessible, inclusive employment. Everyone belongs at AFL. At AFL, we value and respect unique contribution and talents. As a global company with customers of every race, ethnicity, gender, age, religion, ability, background and experience, we believe that we can serve our team members and customers better if cultural diversity is naturally engrained within the fibres of our company.
- We Develop:
We enthusiastically support learning and advancement opportunities for our team members.
- We Reward:
Abundant discounts with various retailers via our Work Perks Program.: Our Employees are eligible to participate in our amazing Total Rewards Program which offers: Extended Health and Dental, Vision Care, Life Insurance, RRSP matching, Employee and Family Assistance Program and more.
- We have Fun

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