Medical Administrator/receptionist

2 months ago

Oakville, Canada Thornton Holdings Inc. Full time

The Medical Office Administrator plays a pivotal role in ensuring the efficient functioning of a medical office or clinic. They are responsible for managing administrative tasks, coordinating patient appointments, maintaining medical records, and facilitating communication between healthcare providers, patients and other staff members, in a fast paced environment. The ideal professional will be cordial and will possess strong organizational skills, attention to detail, and a compassionate demeanor to provide excellent patient care while managing office operations effectively.

**Responsibilities**:
Greet patients, answer phone calls, and respond to inquiries in a professional and courteous manner.

Schedule patient appointments, surgeries, and procedures, ensuring efficient use of provider time and resources.

Manage patient registration and check-in process, including verifying insurance information and updating patient records.

Coordinate patient referrals to specialists and follow up on appointment outcomes.

Maintain electronic health records (EHR) accurately and securely, ensuring compliance with patient privacy regulations (HIPAA).

Assist healthcare providers with administrative tasks such as documenting patient information, transcribing medical notes, and processing billing and insurance claims.

Prepare and maintain patient medical history forms, consent forms, and other documentation as needed.

Manage inventory of office and medical supplies, ordering supplies as necessary and ensuring adequate stock levels.

Coordinate with medical billing staff to address patient billing inquiries and resolve billing discrepancies.

Schedule and coordinate meetings, trainings, and other events for medical staff.

Ensure cleanliness and organization of the reception area and patient waiting areas.

Assist with the implementation and maintenance of office policies and procedures.

**Requirements**:
Proven experience as a medical office administrator, medical secretary, or similar role in a healthcare setting.

Knowledge of medical terminology, procedures, and healthcare regulations (HIPAA compliance).

Proficiency in using electronic health record (EHR) systems and medical office software.

Strong organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment.

Excellent communication and interpersonal skills, with a compassionate and empathetic demeanor towards patients.

Attention to detail and accuracy in maintaining patient records and handling sensitive information.

Ability to work effectively both independently and as part of a team.

High school diploma or equivalent; additional certification or training in medical office administration is preferred.

Familiarity with medical billing, handling insurance claims and processing payments.

Ability to maintain professionalism and confidentiality in all interactions with patients, staff, and healthcare providers.

Working Conditions:
This position typically operates in a medical office or clinic environment.

Standard office hours, with occasional evenings or weekends required based on patient needs or special events.

Note: This job description outlines the primary duties and responsibilities associated with the Medical Office Administrator role. It is not exhaustive and may be adjusted to meet the evolving needs of the medical office or clinic.

**Job Types**: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Oakville, ON L6H 3V8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Medical Receptionist

    3 months ago

    Oakville, Canada Bronte Medical office Full time

    Responsibilities: - Front desk duties - Register patients. - Schedule patient appointments - Confirm appointments by phone with patients and answer any questions. - Filing medical records. - Process referrals and schedule appointments with patients accordingly. - Maintain schedule - Scan documents as needed. Qualifications required: - Completion of...

  • Medical Receptionist

    1 month ago

    Oakville, Canada Bronte Medical office Full time

    Responsibilities: - Front desk duties - Register patients. - Schedule patient appointments - Confirm appointments by phone with patients and answer any questions. - Filing medical records. - Process referrals and schedule appointments with patients accordingly. - Maintain schedule - Scan documents as needed. Qualifications required: - Completion of...

  • Medical Receptionist/administrator

    5 months ago

    Oakville, Canada Oakville Medical Clinic Full time

    Join our team in our band-new, ground floor family medical practice in Joshua Creek, Oakville, close to HWY 403. We are looking for a friendly, reliable, and motivated individual for part-time office receptionist, with potential for full-time. Our office is a fully-accessible, direct entry clinic with lots of natural sunlight. Lots of free parking. Close...

  • Medical Receptionist

    5 months ago

    Oakville, Canada Private Medical Office Full time

    Responsibilities: - Register patients. - Confirm health card and patient information. - Schedule patient appointments - Confirm appointments by phone with patients and answer any questions. - Filing medical records. - Process referrals and schedule appointments with patients accordingly. - Maintain schedule - Scan documents as needed. Qualifications...

  • Medical Office Receptionist

    5 months ago

    Oakville, Canada HealthSense Medical Full time

    Our **Medical Office Receptionist** is responsible for initiating efficient, professional and empathetic patient care. The position requires excellent administrative skills and an ability to work in a fast paced environment that presents different patient needs on a daily basis. Roles and Responsibilities - Patient scheduling/rescheduling via phone call or...

  • Medical Office Receptionist

    4 weeks ago

    Oakville, Canada HealthSense Medical Full time

    Our **Medical Office Receptionist** is responsible for initiating efficient, professional and empathetic patient care. The position requires excellent administrative skills and an ability to work in a fast paced environment that presents different patient needs on a daily basis. Roles and Responsibilities - Patient scheduling/rescheduling via phone call or...

  • Medical Office Receptionist

    5 months ago

    Oakville, Canada Private Medical Office Full time

    Responsibilities: - Register patients. - Confirm health card and patient information. - Schedule patient appointments - Confirm appointments by phone with patients and answer any questions. - Filing medical records. - Process referrals and schedule appointments with patients accordingly. - Maintain schedule - Scan documents as needed. Qualifications...

  • Medical Office Administrator/receptionist

    5 months ago

    Oakville, Canada Ironoak Medical Clinic Full time

    Join our team in our band-new, ground floor family medical practice in Joshua Creek, Oakville, close to HWY 403. We are looking for a friendly, reliable, and motivated individual for full-time or part-time office administrator/receptionist. Our office is a fully-accessible, direct entry clinic with lots of natural sunlight. Lots of free parking. Close to...

  • Medical Receptionist

    5 months ago

    Oakville, Canada SKIN MD Full time

    Overview: We are seeking a skilled and professional Medical Receptionist to join our team. As a Medical Receptionist, you will play a crucial role in providing excellent customer service and administrative support in a medical office setting. This is a full-time position with competitive pay. **Responsibilities**: - Greet and assist patients in a...

  • Aesthetic Clinic Receptionist

    3 weeks ago

    Oakville, Canada Distinct Medical Aesthetics Full time

    **Company description**: Distinct Medical Aesthetics provides high-quality medical aesthetic treatments in a professional clinic where our expert practitioners are passionate about patient care and safety. We specialize in Facial Rejuvenation procedures to maintain a healthy and youthful appearance. We offer customized treatment plans that prevent, restore,...

  • Medical Receptionist

    4 months ago

    Oakville, Canada Chahal Cardiovascular Centre Full time

    **The Chahal Cardiovascular Centre** is looking for an enthusiastic part time **Medical Receptionist** to serve our community, in a novel and innovative cardiovascular centre in Oakville, Ontario. **Position Summary**: **Key Responsibilities include**: - Serving as an invaluable liaison between patients and the healthcare team. Greeting patients in a...

  • Spa Receptionist

    4 months ago

    Oakville, Canada FYXSON Medical Aesthetics Full time

    Job Title: Medical Spa Receptionist We are looking for a Medical Spa Receptionist. Our goal is to find a highly motivated individual with excellent customer service skills, ability to retain clientele to assist with growing the spa. The Spa Receptionist is responsible for proactively welcoming guests and dealing with all inquiries, being knowledgeable...

  • Medical Office Receptionist

    5 months ago

    Oakville, Canada Dr. Gyula Voros Medicine Professional Corporation Full time

    Join our team in our band-new, ground floor family medical practice in Joshua Creek, Oakville, close to HWY 403. We are looking for a friendly, reliable, and motivated individual for part-time office receptionist, with potential for full-time. Our office is a fully-accessible, direct entry clinic with lots of natural sunlight. Lots of free parking. Close...

  • Receptionist/office Administrator

    1 month ago

    Oakville, Canada Chorus Speech & Hearing Centre Full time

    Chorus Speech & Hearing Centre is looking for an enthusiastic and friendly **Receptionist/Office Administrator** to join our growing team. We are an Audiology and Speech and Language practice located in an established medical building in Oakville. Our team is composed of Speech-Language Pathologists, an Audiologist, a Hearing Instrument Specialist, and we...

  • Medical Office Assistant

    5 months ago

    Oakville, Canada Bronte medical Full time

    Medical office assistant, responsible for Patient bookings. Filling of documents. Responding to incoming faxes Ordering medical supplies and vaccinations **Job Types**: Full-time, Permanent **Salary**: $16.00-$24.00 per hour Schedule: - 8 hour shift - Monday to Friday - Morning shift Supplemental pay types: - Bonus pay - Overtime pay Ability to...

  • Medical Office Assistant

    4 months ago

    Oakville, Canada Bronte medical Full time

    Medical office assistant, responsible for Patient bookings. Filling of documents. Responding to incoming faxes Ordering medical supplies and vaccinations **Job Types**: Part-time, Permanent Part-time hours: 20 per week **Salary**: $16.00-$24.00 per hour Schedule: - Day shift - Monday to Friday - Morning shift - Weekends as needed Supplemental pay...

  • Receptionist/administrative Assistant

    4 months ago

    Oakville, Canada HealthMax Physiotherapy & Aquatic Centre Oakville Full time

    **Company Description** We are a growing healthcare organization with several clinics within the Greater Toronto Area. Our organization provides a wide spectrum of medical services and products within the healthcare industry. We are currently looking for a receptionist to join our multidisciplinary clinic located in Toronto. This is an excellent...

  • Medical Office Assistant

    2 months ago

    Oakville, Canada TRAFALGAR MEDICAL CLINIC Full time

    **Patient Coordinator/Medical Office Assistant Required for Immediate Hire** Wed & Fri as needed 3:30pm to 8:00pm / 1-2 days a week $17.00 to $18.00 starting wage We seek a friendly, organized, responsible and motivated medical office assistant (MOA) to join our after hours clinic team. **QUALIFICATIONS/SKILLS** - Switchboard 1-7 lines, Telus Practice...

  • Salon Coordinator/ Administration

    5 months ago

    Oakville, Canada Medical Image Wigs Full time

    Front Desk Receptionist/ Salon coordinator **Medical Image Wigs** Oakville, Ontario Job Details **Salary** $18 an hour **Job type** Full - time Permanent **Qualifications** Administrative / Customer Service Secondary School (preferred) - greet customers appropriately - answer and address incoming phone calls in a timely and polite manner - deal...

  • Clinic Receptionist

    4 months ago

    Oakville, Canada Oak Physio & Wellness Full time

    Join Our Team at OAK Physio & Wellness Clinic in Oakville! We are currently looking for a dedicated and enthusiastic Clinic Receptionist/Administrator to join our dedicated team on a full-time basis. **What We're Looking For**: - A warm and friendly individual with a positive attitude - Strong multitasking abilities and keen attention to detail - Social...