Administrative Assistant

3 weeks ago

Colwood, Canada Parks Canada Full time

Parks Canada - Coastal BC Field Unit, Fort Rodd Hill and Fisgard Lighthouse National Historic Site, Fort Langley National Historic Site, and Gulf Islands National Park Reserve
Colwood (British Columbia), Sidney (British Columbia), Fort Langley (British Columbia)
CR-04 - Administrative Assistant
Term, full-time employment, 37.5 hours per week
$50,980 to $55,027 (salary under review)
For further information on the organization, please visit Parks Canada

**Closing date: 3 February 2023 - 23:59, Pacific Time**

**Important messages**:
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**Duties**:
**Work environment**:
Parks Canada is a federal government agency responsible for the protection and presentation of Canada’s outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.

**Intent of the process**:
The intent of this process is to fill:

- one full-time term position at Gulf Islands National Park Reserve until October 2, 2023
- one full-time term position at Fort Rodd Hill and Fisgard Lighthouse National Historic Sites until December 31, 2023
- one anticipatory full-time position at Fort Langley National Historic Site.

These terms may be extended or become permanent.

A qualifying list will be established and may be used to fill similar positions of various tenures (indeterminate, seasonal, temporary, full-time, part-time), linguistic requirements and various locations within the Parks Canada Agency.

**Positions to be filled**: 2

**Information you must provide**:
Your résumé.

EDUCATION:
Successful completion of secondary school or Public Service Commission of Canada approved alternatives*.
- Note: Public Service Commission of Canada approved alternatives to a secondary school diploma:

- A satisfactory score on the Public Service Commission of Canada test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

- Experience providing administrative support services such as: maintaining records and filing systems, recording meeting minutes and arranging travel and meetings.
- Experience interacting with the public in a reception/orientation capacity.
- Experience in handling mailroom/courier services in an office environment.

**The following will be applied / assessed at a later date (essential for the job)**:
Various language requirements
English Essential and/or Bilingual (English and French)

Gulf Island National Park Reserve - Bilingual (English and French)
Fort Rodd Hill and Fisgard Lighthouse National Historic Sites - English Essential
Fort Langley National Historic Site - English Essential

Information on language requirements

KNOWLEDGE:

- Knowledge of Parks Canada.
- Knowledge of office practices and procedures, such as filing, formatting correspondence, responding to requests for information, general accounting procedures, mailing procedures.

ABILITIES & SKILLS:

- Ability to organize and coordinate meetings.
- Ability to manage multiple tasks, changing priorities, and the pressure of deadlines.
- Ability to communicate effectively both orally and in writing.
- Ability to work both independently and as part of a team.

PERSONAL SUITABILITY:

- Effective interpersonal relationships
- Exercise sound judgment
- Attention to detail
- Takes responsibility

**The following may be applied / assessed at a later date (may be needed for the job)**:
ADDITIONAL EXPERIENCE:

- Experience in providing financial support services (e.g., handling invoices, processing payments, handling bank deposits, using financial management software such as SAP/Oracle).
- Experience providing Human Resources support, such as scheduling interviews, preparing and submitting forms, gathering applicant documentation, and inputting data.
- Experience in using a reservation or booking system in a campground, accommodation, or hospitality environment.

The additional experience qualifications are not essential to the job, but would be an asset in carrying out the duties of the position. They may be used in screening, assessment or determining right fit for this selection process.

**Conditions of employment**:

- Obtain and maintain Reliability Status security clearance.
- You will be required to possess and maintain a valid Class 5 driver’s license.

OPERATIONAL REQUIREMENTS:

- You may be required to work shift-work, and/or irregular hours, and/or overtime, and/or weekends, and/or statutory holidays and provincial/territorial holidays.
- You may be required to work flexible schedule to

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