Reception/administrative Assistant

5 months ago

Lantzville, Canada Nanoose First Nation Full time

The priority of Uy’sqwalawun Childcare Centre is to provide a safe, supportive and respectful environment for the children in our care, with a focus on providing a stimulating early care and education experience and operating a program that meets all regulatory standards required by federal, provincial, and municipal governments.

The A**dministrative Assistant** reports directly to and provides professional administrative support to the Childcare Centre Manager. This position handles the flow of children, family and community members through the Centre and ensures that all Administrative Assistant duties and responsibilities are completed accurately and delivered with high quality, in a timely and professional manner. He/She will help to ensure that the Childcare Centre is always operating in compliance with the Child Care Licensing Act and Regulations, and meets all regulatory standards required by federal, provincial, and municipal governments. In addition, this position is responsible for maintaining files, establishing work priorities, and making sure that procedures are followed and deadlines are met.

**Duties and Responsibilities, but are not limited to**:

- Handle children registration, maintain waitlists, develop and maintain current, accurate, and confidential client files
- Coordinate with team members, and/or Finance when necessary, to place orders for supplies and equipment; receive, distribute, and provide receipts to Accounts Payable in the Finance Department
- Track, maintain payable invoices, petty cash, collect payments and provide receipts for management approval
- Prepare and complete Ministry CCOF Program monthly reporting requirements for management approval, and balance incoming receivables for; ECE Wage Enhancement, CCOF, monthly enrollment, and maintain affordable childcare benefit and reports as required
- Maintains accurate records and filing system
- Monitors areas of responsibilities for opportunities for improvement and innovation
- Helps to develop and implement policies and procedures for the childcare centre.
- Data entry, preparing files and performing records maintenance and scanning, and creating documents
- Assist in keeping records & reports up-to-date and accurate
- Receive and record childcare fees
- Assist Manager to develop monthly and yearly statistics about number of participants, costs of equipment, supplies, and maintenance
- Assist Manager in maintaining documentation in accordance with Community Care Facilities Branch licensing requirements
- Develop and maintain open and positive relationships with children, parents and community members
- Help to facilitate group activities
- Work as a team in cooperation with the Centre’s Early Childcare Educators and under the supervision of the Manager
- Attend staff meetings to discuss progress, problem solving, sharing of knowledge and learning opportunities
- Maintain and update weekly and monthly schedules of activities
- Helps to promotes a safe work place; ensures that all established safety procedures are followed
- Ensuring adequate first aid equipment, supplies, and trained attendants are on site to handle injuries
- Regularly inspecting the workplace to make sure everything is working properly
- Ensure equipment and facility are clean, well maintained, and safe at all times
- Be familiar with emergency procedures

**Qualifications and Skills**:

- Minimum Grade 12 or equivalent education
- Office Administration Certification is an asset
- 1-3 years of experience in office administration is an asset
- Bookkeeping experience is an asset
- Level 2 First Aid is an asset
- Proficient in Microsoft office suite, internet, database, keyboard skills and general office management
- Detail-oriented and strong organizational skills
- Excellent verbal and written communication, presentation, and interpersonal skills
- Excellent communication, presentation, and interpersonal skills with children, parents, and community members.
- Understanding of Aboriginal culture, heritage, values, and history
- Strong interpersonal skills and works well in team-based environment
- Must successfully complete Criminal Records Check with vulnerable sector search as per Nanoose First Nation policy
- Willingness to work flexible hours outside the normal operating hours as necessary
- Willingness to attend meetings and events after hours
- Must provide a copy of up-to-date immunization record.
- This position description outlines the key responsibilities for the role and is not meant to be exhaustive. It should be understood that the activities, responsibilities and obligations of this position may be modified from time to time, through discussion between the Manager and/or the Director of Operations and the incumbent, in order to effectively meet the requirements of Nanoose First Nation._

**Job Types**: Full-time, Permanent

Pay: $19.00-$24.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- O

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