Development Administrator

5 months ago

Milton, Canada Town of Milton Full time

Under the direct supervision of the Supervisor, Development Finance, this position is responsible for the calculation and coordination of the collection and the remittance of development charges, as well as the coordination and tracking of the financial obligations of development agreements (including letters of credit, cash deposits and other development funds). This position also provides guidance and advice to the public and other internal departments with respect to the interpretation of development charge policies and legislation.

**Major Job Responsibilities**:
Acts as the Town’s resource related to development charge inquiries
- Provides guidance and advice to the public and internal departments regarding the interpretation of development charge legislation and Town policy
- Calculates development charges applicable to building permits and tracks future development charge refunds in accordance with applicable legislation
- Oversees the recording of development charge revenues; prepares monthly reconciliations of the reserve fund accounts and prepares monthly remittances to the Region and School Boards
- Coordinates the updating of development charges related to unissued building permits as a result of annual indexing or other rate changes
- Prepares development charge deferral agreements, tracks deferral agreements/installment payments under section 26.1 of the Development Charges Act and prepares associated annual billings
- Maintains development charge information posted on the Town’s website in accordance with AODA requirements, the Development Charges Act and other applicable legislation
- Makes recommendations for and supports updates to the functionality in AMANDA to comply with changes in development charge regulations, changes to Town policies or procedures and/or improve efficiencies

Provides support to internal departments with respect to securities (letters of credit or cash securities) submitted to the Town as required through various agreements or permits
- Reviews all securities submitted to the Town to ensure that they comply with Town policy
- Obtains, tracks and records securities for all types of development including any associated draws
- Prepares correspondence to financial institutions requesting increases, decreases or cancellations regarding letters of credit
- Prepares payment requests to reduce, or fully release, cash securities

Prepares monthly reconciliations and other accounting and financial reporting tasks
- In addition to development charges, prepares monthly reconciliations of building permit revenue, deposits and other financial requirements as outlined in executed agreements
- Prepares year-end reconciliations
- Supports the development and maintenance of departmental timesheets as well as the accounting entries for recoveries of staff time through capital projects and engineering and inspection fees
- records cash payments received related to various development agreements in the general ledger and permit system
- reviews and reconciles legal accounts and prepares billings in accordance with development agreements
- prepares quarterly reports to landowners and Trustees in accordance with applicable financial agreements, including the preparation of any remittances required

**Education and Experience**:

- College Diploma in Accounting or Business Administration
- Experience in finance or accounting (including analysis and reconciliations)
- Experience using AMANDA, CMiC, VTAX, Municipal Connect and GIS software is preferred
- Proficiency in the Microsoft Office products including Outlook, Word and Excel
- Strong communication and organizational skills
- Excellent time management skills with ability to multi-task and meet multiple deadlines

**Salary Range: $63,443 - $79,304 (based on a 35-hour work week)

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