Administrative Support Iii

2 months ago


Edmonton, Canada MacEwan University Full time

ADMINISTRATIVE SUPPORT III
- FACULTY OF FINE ARTS AND COMMUNICATIONS**Competition No.** 23.08.202

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $21.87 - $31.80 per hour
August 18, 2023About Us
- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.Opportunity

MacEwan University is seeking an individual for a full-time continuing opportunity as Administrative Support III with the Faculty of Fine Arts and Communications.

This position exists to provide administrative support to the Faculty of Fine Arts and Communications, primarily for the departments of Studio Arts and Design. The position is part of a small team of administrative staff who provide support services for the Faculty.

Duties include but are not limited to:

- Providing administrative and logístical support for department meetings and events as needed, including ordering signage and other printed materials; scheduling meetings; assembling agendas; taking minutes; booking rooms, accommodation, parking, and travel; and preparing and distributing itineraries.
- Initiating and preparing the process for updating course outlines, including pulling data from the CIM system, pulling queries from PeopleSoft, and loading standing information into faculty templates.
- Proofreading and amending documentation as needed.
- Preparing routine internal communication and drafting external communication.
- Assisting with Open House, information sessions, and FFAC events as needed.
- Ordering textbooks and other supplies and preparing requisitions and purchase orders for goods and services as requested.

**Skills**
- Proficiency in all general office duties.
- The ability to communicate effectively verbally.
- The ability to work independently, prioritize tasks, and complete them on time.
- Excellent organizational skills and attention to detail.
- Critical thinking skills and good judgement.
- Openness to new technology and processes and to system changes.
- The ability to work in a professional manner with a wide range of people and roles.
- Proficient grammar, writing, and proofreading skills.

**Qualifications**
- A minimum of an Administrative Assistant diploma or other post-secondary education.
- A minimum of three years of administrative experience is required, preferably in the post
- secondary sector.
- Experience in business software (Microsoft Office Suite, Google Suite).
- Experience with working with PeopleSoft and/or databases and queries would be considered an asset.
- Equivalences may be considered.

**Benefits**

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth



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