Administrative Receptionist

2 weeks ago


Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Receptionist

**Department/Unit**
- Pharmacy

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S105-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- Approximately 13 months

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.26 - $31.97 ($42,687 - $54,033 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the** **Administrative Manager, the Administrative Receptionist provides general administrative and reception support, coordinates the casual and academic timetable, coordinates communications and media for the College, and provides general IT support.

**Key Responsibilities**
- Recovers costs, including, but not limited to, services such as photocopying, printing, stationary supplies, and follows up on invoices not paid. Processes journal entries, deposit forms, and purchase orders.
- Acts as receptionist for the College of Pharmacy, including, answering telephone and greeting visitors. Screens and responds to various inquiries from faculty, staff, students, potential students, pharmaceutical representatives, pharmacists, etc.
- Ensures that department a/v equipment remains in good working order and acts as an equipment resource for faculty and students.
- Completes room bookings and manages academic timetable for the department.
- Provides administrative support for the awards committee and chair, records and transcribes minutes, and arranges meetings.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Office Administration diploma with approximately two to three years related work experience (or equivalent combination of training and experience).
- Proficiency in MS Office (Word, Excel, Access and PowerPoint).
- Excellent communication (verbal and written), organization, and interpersonal skills.
- Strong attention to detail, ability to multi-task, and the ability to work independently.

**Assets**
- Familiarity with Banner, Adobe CQ, and basic audio-visual skillset.
- Experience working in an academic environment.

**Job Competencies**
Self-Awareness & Professionalism
- Integrity
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 04/01/2024

**Close Date**
- 04/08/2024

**Open Until Filled**
- No

**Special Instructions to Applicant



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