Receptionist Full Time Monday-Friday

3 weeks ago

Halifax NS, Canada Mufg Investorservices Full time

In a nutshell, MUFG Investor Services is part of the Mitsubishi UFJ Financial Group, and we partner with over 480 loyal global investment firms to provide them with administration, asset services, banking and fund financing.
We’re in 14 global locations and provide an exceptional hub of Brilliantly Different talent to thrive.
As Front Office Receptionist, you’ll play a pivotal part ensuring a seamless and welcoming experience for visitors and employees alike, reflecting our Brilliantly Different workplace. This role requires attention to detail and offers variety, you may be required to provide ad-hoc administrative support to senior colleagues. Working as part of our Global Real Estate team, you’ll work closely with colleagues in Facilities & Admin to support in the smooth running of the building and provide hands on assistance.
Ensure all pre-booked meetings and their requirements are actioned (Video Calls, Presentation arrangements, catering arrangements, etc.). Re-arrange furniture setup according to meeting room need. Technical Support: Provide basic technical support on Audio Visuals and assist with photocopies or printing if requested. Report any operational & technical problems that need to be resolved.
Provide local information and recommendations upon request. Handle all telephone calls in a professional manner. Provide assistance to clients, visitors and staff concerning procedures/policies, building facilities, and any other information requested.
General Administration: Handle couriers and post, check stationery stock, internet cables, adaptors, etc. Handle transportation requests i.e. taxi bookings and coordinate travel administration.
Manage access cards for new joiners and add to access control system, delete leavers accordingly and dispose of access card. Quarterly reconciliation reports.
Attend regular meetings with Facilities & Procurement Manager to discuss any challenges, suggestions, and ways of improvement. Regular risk assessment walk-through of the office and report any issues to be addressed.
PA/Office Management beneficial.
Working knowledge of Microsoft Office (e.g. Word, Excel, Outlook).
Fluency in English is essential.
Take a look at our careers site and you’ll find everything you’d expect from a career with the fastest-growing business at one of the world’s largest financial groups. however, only those proceeding to the interview stage will be contacted.
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