HR Administrative Assistant

2 weeks ago

Calgary, Canada Inspired Full time

**HR Administrative Assistant**

**Inspired - Whole Leaf**

Star Produce Ltd. (The Star Group)

Calgary, AB

**Status**:Full time, Permanent

**Inspired **produces innovative, fresh and healthy, ready-to-eat items for Canadian retail and Foodservice companies. Our state-of-the-art processing facility, use of premium ingredients, and chef inspired recipes has elevated fresh-cut to the next level. We are a dynamic & forward thinking company looking to expand our current product offering. We will continue to create new Inspired items for the Canadian market.

**Focus**

The primary focus of the HR Administrative Assistant is to provide exemplary service and support to front line staff and management in a variety of ways. You play a pivotal role in ensuring smooth daily operations by proactively anticipating needs of both staff and management and provide acute administrative services. As the point of contact for employees at your facility, you are responsible for providing general HR services such as answering employee questions (or escalating inquiries as appropriate to corporate HR and Payroll), responding to complaints, onboarding new hires, and liaising with HR and Payroll to resolve employee record and timecard issues.

**Key Accountabilities**:

- HR onboarding functions such as supporting recruitment efforts by assisting with the screening of resumes, scheduling, and participating in interviews alongside hiring managers, collecting and processing required new hire documentation, coordinating onboarding activities including training requests, tracking and obtaining benefit enrollment forms, and maintaining employee records both electronically (files and Dayforce HR/Payroll system) and hard copy;
- Ongoing HR support throughout the employee lifecycle including submission of leave of absence and termination information, liaise between the local Leadership Team and corporate HR to capture employment changes, and respond to inquiries from staff and management regarding benefits and HR policies;
- Support supervisors and managers with resolution of timecard issues prior to submitting bi-weekly payroll, paying particular attention to overtime and holiday pay;
- Act as administrative support for the local Leadership Team
- Participate and support local supervisors and managers in the creation of OHS strategies (includes leave of absence tracking and WCB incident reporting and claims management), policies, and initiatives to promote a safe and healthy workplace, and be part of the local OHS team;
- Perform general office duties such as answering phones and responding to external inquiries, processing mail and courier services, ordering office supplies, submitting staff expense claims, etc.;
- Other duties as assigned.

**Key Attributes and Skills**
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and ability to learn in-house software programs
- Excellent English communication (verbal, written, and listening) and able to communicate effectively with a diverse group of people
- Discretion when handling sensitive and confidential information; professional manner in all interactions
- Planning and organization; strong time management skills and ability to multitask and prioritize
- Proactive and able to anticipate needs
- Attention to detail
- Team player
- Reliable

**Education and Experience**:

- High School Diploma or GED equivalent
- Completed diploma in business administration, HR, or similar, considered an asset
- Required minimum 2 years working in a similar role, ideally within a warehouse or production facility
- Past experience with Dayforce or other HRIS systems considered an asset

**Working Conditions**

**About the Star Group**

We love fresh produce **The Star Group** operates in every facet of the produce industry, growing fruits and vegetables in our Canadian greenhouses, partnering with growers across Canada and importing the best and freshest from around the world. Our brands are Just Picked, Big Taste and Inspired Greens, and we believe our products are raising the bar for Canadian produce. If you embody our values of Passion, Persistence and Teamwork and would like to be part of the future of food in Canada, we would love to meet you

**Why Us?**
- Competitive pay and benefits
- Positive and fun work environment
- Opportunities for professional growth and development
- Be part of an exciting industry

**How to Apply**

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Application question(s):

- Are you comfortable and confident working with MS Office (Word, Excel, PowerPoint, Outlook)
- Are you fluent in English (both verbal and written)?
- Briefly describe any experience you have with Dayforce or other HRIS systems
- Do you have HR onboarding experience (screening resumes, interviewing, training etc.)
- Have you completed a diploma/degree in business administration, HR, or similar? If yes, please explain.
- Please state your salary expecations.

**Education**

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